Accounts Payable Specialist

Job Description

Job Description

We are looking for a meticulous Accounts Payable Specialist to join our team on a long-term contract basis in San Francisco, California. This hybrid role requires you to work on-site at least three days per week and will focus on ensuring smooth and accurate accounts payable operations. Ideal candidates will bring expertise in nonprofit and a proactive approach to managing financial processes.

Responsibilities :

• Review and organize vendor bills, verifying necessary approvals and supporting documentation.
• Record bills and credit card transactions accurately in QuickBooks Online.
• Execute approved payments efficiently through designated systems.
• Reconcile monthly credit card and bank statements to ensure accuracy.
• Prepare deposits and maintain thorough documentation with proper backup.
• Collaborate with internal teams to provide timely updates on payment statuses.
• Assist in maintaining accurate financial records and resolving discrepancies.
• Support the finance team with additional accounting tasks as needed.
• At least 2 years of accounts payable or bookkeeping experience, preferably in a nonprofit environment.
• A minimum of 1 year of hands-on experience using QuickBooks Online.
• Proficiency in Microsoft Excel and the Office Suite.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively and proactively with stakeholders.
• Familiarity with coding invoices and account coding processes.
• Understanding of check runs on ACH transactions.