Dental Office / Assistant Administrative Leader – Front Desk Administrator Manager

American Dental is seeking a professional, experienced, and detail-oriented Dental Office Manager / Administrative Leader to join our team.

This role is ideal for someone with strong leadership and organizational skills who thrives in a patient-facing environment and is passionate about creating a smooth, positive dental experience from check-in to checkout.

As a privately owned, multi-location practice, we value  initiative, professionalism, and teamwork .

Our ideal candidate is reliable, personable, and experienced in managing front office operations, patient flow, and administrative processes in a dental or medical setting.

Key Responsibilities

Lead and support the daily operations of the front office with efficiency and professionalism

Provide high-quality service to all patients — in person, over the phone, and via digital communications

Present treatment plans and review financial options with confidence and clarity

Oversee scheduling, insurance verification, and patient record accuracy in Dentrix

Coordinate communication between clinical and administrative teams for seamless patient care

Monitor front desk workflows, ensure policy compliance, and assist with team training as needed

Promote a welcoming and professional environment focused on patient experience and office efficiency

What We’re Looking For

Previous dental or medical front desk / office management experience required

Strong communication and multitasking skills

Comfortable discussing treatment plans and financial options with patients

Experience with Dentrix or other dental management software is a plus

Positive, team-oriented attitude with leadership potential

Dependable, organized, and proactive in a fast-paced setting

What We Offer

Competitive compensation

Bonus opportunities

Paid Time Off (PTO) & Paid Holidays

Medical Insurance

401(k) with Employer Match

Employee Discounts on Dental Services

Supportive leadership and a collaborative, growth-focused office environment

About American Dental

With over 30 years of service across Chicago and the surrounding area, American Dental Associates provides comprehensive care across General Dentistry, Orthodontics, Periodontics, Endodontics, and Oral Surgery .

We are proud to offer patients a welcoming, modern, and organized environment — and we’re looking for team members who take pride in delivering that same level of excellence every day.

Ready to Join Us?

If you take pride in your administrative skills, love building strong patient relationships, and enjoy leading a front desk team toward excellence, we’d love to meet you.

Apply today or visit atooth.com to learn more about our practice and opportunities.