Administrative Assistant

Administrative Assistant

We are currently seeking an experienced Administrative Assistant to manage the front desk for our Philadelphia, PA office. In this role, you will work as part of an administrative team responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants and corporate staff. Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.

You will be responsible for :

• General Office Support :
• Front Desk Position, providing front desk coverage, including greeting visitors, receiving and delivering packages, and phone coverage
• Coordinating onsite meetings for internal and external client meetings, including setting up web conference systems, room setup / clean-up
• Catering for all office events and meetings
• Create and maintain visually engaging Office Update slide presentations using Canva (or similar tools), ensuring clear communication of departmental updates, initiatives, and other activities.
• Contributing to the in-office culture through event coordination and planning of employee celebrations, holiday parties, etc.
• Overseeing the readiness of the office : stocking kitchen and ordering supplies as needed; ensuring conference rooms are client-ready; stocking and preparing copy room for daily use
• Assisting Human Resources with local candidate interview scheduling and support
• Consultant / Project Support :
• Setting up new projects in our electronic system
• Running project conflict checks
• Drafting retention letters and statements of work
• Ensuring all projects are set up accurately and work products comply with corporate policy
• Editing documents, including formatting, grammar / spelling, general content review, and sometimes editing large reports
• Arranging travel for consultants, as needed
• Preparing and processing expenses, as needed
• Assisting with Purchasing, as needed
• Assisting consultants with ad-hoc requests

You will have the following skills and qualifications :