Coordinator, Accounts Payable

Overview

Since 1916, Oatey has provided reliable, high-quality products for the residential and commercial plumbing industries. Our purpose is to deliver quality, build trust and improve lives. The Oatey family of companies includes Oatey, Cherne, Keeney, Quick Drain, Hercules, Dearborn, GF Thompson, William H. Harvey, Masters, Contact, Belanger, Lansas, and Durgo. Our brands are synonymous with quality, integrity, and trust in the plumbing industry.

Position Summary

This position is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations / individuals. Maintains all payment or other transaction records and is responsible for all activities in the accounts payable function, including invoice entry to general journal entries. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Review applicable accounting reports and accounts payable register to ensure accuracy.

Position Responsibilities

• Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system. Items are typically emailed to AP invoice emails, AP@oatey, or directly if applicable.
• Scan invoices to AP Invoice workflow system and route invoices to the appropriate approver(s). Post invoices into accounting system daily while ensuring invoices are coded to the correct G / L accounts and cost centers.
• Research and troubleshoot invoices that were unable to transfer and post to the accounting system.
• Prepare and perform payment runs, review for accuracy, obtain approvals and send payment files. This includes standard payment groups and special runs such as commission or rebate groups.
• Reconcile vendor statements. Communicate with vendors to resolve account discrepancies and respond to vendor inquiries.
• Complete and process credit applications from vendors before routing to supervisor and provide Tax Exempt Forms as needed.
• Work closely with Purchasing to update changes in pricing and terms and respond to related questions.
• Validate all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls.
• Compile from Concur the employee expense reimbursements, book the expenses via journal entry and create files used by Payroll, weekly and bi-weekly as processed.
• Process company credit card statements to record expenses submitted through Concur and via spreadsheet; review coding for accuracy and monitor until balances are achieved monthly.
• Maintain vendors that take credit card payment outside of normal process, including certain utilities; download invoices to load in AP Invoice workflow and enter card info for payment on vendor websites.
• Complete assigned account reconciliations as directed.
• Provide supporting documentation for the annual audit, ad-hoc projects, and other tasks as assigned by supervisor and as needed by the department / company.

Qualifications

Education and Certification

Why Oatey?

Oatey Total Rewards

Equal Opportunity Employer

The Oatey family of companies are an equal opportunity employer committed to Diversity, Equity, and Inclusion. We recruit, employ, promote, and offer competitive pay for all jobs without regard to race, color, creed, religion, sex, age, national origin, disability, sexual orientation, or any other characteristic protected by law.

#J-18808-Ljbffr