Accounts Payable Associate

Scribe OpCo Inc dba Koozie GroupClearwater, FL, US

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Job Description

If our name sounds familiar, there’s a reason why. We’re the people behind the iconic Koozie® Can Kooler – and more! As one of the largest suppliers in the promotional products industry, you’ve probably seen our work everywhere from your local bank to a large concert or sporting event. We imprint company logos and slogans on everything from pens to coffee tumblers, lunch bags, tech accessories, camp chairs, and award-winning calendars, to name just a few. Our desire to benefit our people, customers, communities, and industry is behind all that we do. We call it Keep It. Give It., and it ensures that we are leaving a positive, lasting impact with the products and solutions we deliver.

Great reasons to join Koozie Group :

People-first culture
Flexible schedules
Great benefits, including :

Medical HSA and HRA plans

Flex spending accounts

PPO dental

VSP vision

Employee assistance program

Employer-paid life insurance

401(k) with employer match

PTO - Paid Time Off (vacation, sick, personal)

Advancement opportunities

Tuition reimbursement

Employee referral bonus program

Employee recognition program

Employee charitable giveback program (up to $250 value)

We’re looking for the right person to fill this role. Read on if you want to know more and discover how we like to keep the good going®!

Job Summery :

The Accounts Payable Associate's responsibilities will include but not limited to timely vouching of freight and inventory invoices, processing of expense reports, vendor maintenance and setup process, and discrepancy resolution. In addition, the Accounts Payable Associate will be supporting the team with projects and other responsibilities as assigned.

Job Responsibilities :

Work in a shared services Accounts Payable department, responsible for processing payables for multiple locations.

Manual Invoice Data Entry and General Ledger Coding

Process at least 200 invoices daily

Invoice Processing via 3 Way Match Process

Freight Invoice Processing

Responsible for IRS 1099 compliance and reporting. Ensure that vendor documentation follows departmental procedures.

Resolution of Vendor Discrepancies

Vendor Statement Calls and Reconciliations

Internal customers and vendor contact with exceptional service attitude through verbal, written and email communication.

Assist in month end closing.

Document and Communicate Relevant Supplier Issues

Document departmental processes and procedures.

Audit and process travel and expense reimbursement submissions. Ensure submissions are according to corporate expense policy.

Other projects and responsibilities as assigned.

Qualifications :

High School Diploma plus Post High School Accounting or Business Coursework (AA Degree in Accounting Business Administration) is preferred.

Minimum of 2-4 years of Accounts Payable experience required related to the responsibilities specified

2 to 4 years of experience using Oracle EBS (R12), or equivalent system required

2 to 4 years Automated 3-Way Match Experience

Intermediate Proficiency in Microsoft Office (Excel, Word & Outlook)

Strong Accounts Payable Skills (includes speed and accuracy with an excellent attention to detail)

Strong Customer Service skills

Strong Organizational and Prioritization Skills

Demonstrates Positive and Productive Team Skills

Familiar with a variety of shared services business concepts, practices, and procedures

Energetic, independent, highly flexible, dependable and possess high ethical standards

Sales and Use Tax Experience

Invoice Imaging Experience

EDI Experience

1099 Processing Experience

Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm to Keep the Good Going, you will find your way at Koozie Group.

Koozie Group is proud to be an Equal Opportunity Employer. We do not discriminate against any applicant or employee based on race, age, sex (including pregnancy, childbirth, or related medical conditions), gender, marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Koozie Group also prohibits harassment of applicants and employees based on any of these protected categories.

In compliance with the Americans with Disabilities Act, Koozie Group will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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Payable Associate • Clearwater, FL, US