Sr. Proposal Specialist

AquentAustin TX

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Overview

Placement Type : Permanent

Salary : 65-100k

Start Date : 08.17.2026

Sr. Proposal Specialist

Location : Pflugerville ( 100% on-site)

Position Overview

As a Senior Proposal Specialist, you will play a key role in the preparation, coordination, and submission of qualification and bid proposals. You’ll collaborate closely with internal stakeholders to develop compelling, compliant, and high-quality responses to Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and other business development materials. This role requires strong writing, editing, project management, and organizational skills, with a focus on meeting tight deadlines and maintaining high standards of accuracy and presentation.

Key Responsibilities

Lead the end-to-end development of RFQ and bid proposal submissions, ensuring alignment with client requirements and company standards.
Establish, manage, and maintain a structured filing system for all project-related qualification and proposal documentation.
Coordinate proposal components including scopes of work, resumes, project experience, organizational charts, and supporting collateral.
Develop and manage timelines, deliverables, and responsibilities for each proposal to ensure timely and complete submissions.
Collaborate with internal teams to create and enhance presentation materials, including PowerPoint content and visual design.
Work alongside the marketing department to maintain standardized proposal templates, processes, and document libraries.
Collect and update project data for use in case studies, press releases, project profiles, and website content.
Assist with planning and coordination of media opportunities, trade shows, and marketing events in collaboration with the marketing team.

Qualifications & Skills

Required :

Bachelor’s degree in English, Marketing, Communications, or a related field – or equivalent relevant experience.

Minimum of 2 years of professional experience in proposal development, technical writing, or content creation.

Strong project management skills with the ability to manage multiple proposals and meet deadlines.

Excellent writing, editing, and proofreading abilities with keen attention to detail.

Strong research and analytical skills; ability to synthesize complex technical information.

Proficient in InDesign ( Must Have)

Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop).

Self-starter who exercises discretion and independent judgment under general supervision.

Strong interpersonal and communication skills with a customer service mindset.

Preferred :

Experience in the Engineering or Construction industry.

Familiarity with CRM systems and proposal automation tools.

Background in managing cross-functional collaboration for complex proposal submissions.

Experience coordinating or contributing to trade shows and industry events.

The target hiring compensation range for this role is $65k to $100k. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

LI-LB2

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Proposal Specialist • Austin TX