Office Coordinator

Office Coordinator

We are seeking an experienced and highly organized Office Coordinator to support daily administrative operations and ensure our headquarters runs smoothly. This role requires a personable, detail-oriented individual who can multitask effectively, react quickly under pressure, and maintain a high level of professionalism. The Office Coordinator will manage mail and packages, support office organization, and assist with office events, supplies, and cross-functional needs. This position will report onsite, Monday through Friday in Aventura, FL.

Responsibilities

Receive, log, and distribute daily mail and packages

Review incoming mail for high-priority items and ensure expedited handling

Scan and route all incoming mail appropriately

Manage confidential and sensitive information with discretion and timeliness

Assist with event and off-site meeting setup and clean-up

Monitor daily lunch program deliveries; manage setup and make recommendations to reduce waste

Validate guest parking tickets and provide assistance to visitors as needed

Communicate with building management and security regarding incoming guests and vendors

Manage conference room scheduling, readiness, and upkeep; ensure rooms are properly equipped and reset between meetings

Oversee inventory of office snacks, beverages, and supplies; coordinate with facilities and vendors for restocking

Provide day-to-day operational support to the Executive Assistant to the CEOs and assist with special projects as needed

Maintain confidentiality at all times regarding employees and third-party information

Be physically able to work onsite during business hours and lift packages up to 20 lbs as required

Preferred Qualifications

A. / B.S. degree preferred but not required with adequate experience

1-2 years of reception, office coordination or administrative experience

Computer proficiency and working knowledge of GSuite and Gmail

Excellent verbal and written communication skills Ability to stay calm under pressure in a fast-paced environment

Creative thinker with a keen eye for process improvements

Attention to detail with ability to manage multiple priorities and responsibilities

Ability to work well either independently or as part of a team

Compensation

Gopuff pays employees based on market pricing and pay may vary depending on your location. The salary range below reflects what we'd reasonably expect to pay candidates. A candidate's starting pay will be determined based on job-related skills, experience, qualifications, interview performance, and market conditions. These ranges may be modified in the future. Exceptions may be made for exceptional individuals. For additional information on this role's compensation package, please reach out to the designated recruiter for this role.

This role is eligible for a discretionary annual cash bonus and participation in Gopuff's equity incentive plan.

Base Salary Range : $60,000 - $65,000

What We Offer

Medical / Dental / Vision Insurance

401(k) Retirement Savings Plan

HSA or FSA eligibility

Long and Short-Term Disability Insurance

Mental Health Benefits

Fitness Reimbursement Program

25% employee discount & FAM Membership

Flexible PTO

Group Life Insurance

EAP through AllOne Health (formerly Carebridge)

At Gopuff, we know that life can be unpredictable. Sometimes you forget the milk at the store, run out of pet food for Fido, or just really need ice cream at 11 pm. We get itstuff happens. But that's where we come in, delivering all your wants and needs in just minutes. And now, we're assembling a team of motivated people to help us drive forward that vision to bring a new age of convenience and predictability to an unpredictable world. Like what you're hearing? Then join us on Team Blue. Gopuff is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.