ADMINISTRATIVE COORDINATOR 3

Salary : $2,387.00 - $4,089.00 Monthly

Location : Lake Charles, LA

Job Type : Classified

Job Number : 403FO6-215442-GOL

Department : Office of Juvenile Justice

Opening Date : 12 / 04 / 2025

Closing Date : 12 / 11 / 2025 11 : 59 PM Central

About this Job

Office of Juvenile Justice

Lake Charles Regional Office

807 West Bayou Pines Dr., Lake Charles, Louisiana

The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth, who will become productive, law-abiding citizens. We are seeking a highly organized and detail-orientedAdministrative Coordinator 3 to provide advanced administrative support within a dynamic and mission-driven environment. This position plays a vital role in ensuring the smooth operation of office functions, supporting leadership, and maintaining accurate records that contribute to the agency's commitment to youth rehabilitation and public safety.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING CORE COMPETENCIES :

• Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Managing Projects : The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
• Acting Decisively : The ability to make decisions quickly and effectively.
• Acting with Ethics and Integrity : The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Self-Awareness : The ability to manage your personality, behavior, skills, and emotions.
• Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.
• Managing Time : The ability to control your time to increase effectiveness, efficiency, or productivity.
• Thinking Critically : The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Minimum Qualifications

MINIMUM QUALIFICATIONS :

Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION :

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found

Job Duties and Other Information

Job Duties :

The Administrative Coordinator 3 provides essential clerical and administrative support to the Regional Office, requiring independent judgment and discretion.

Key responsibilities include :

Answer multi-line phones, schedule client appointments, and manage incoming / outgoing mail.

Compile and submit client referral packets; transfer case records between regional offices.

Reconcile monthly invoices from contracted providers and track service usage.

Support managers with scheduling, travel arrangements, and administrative tasks.

Assist with property control, purchasing, and safety functions.

Position-Specific Details :

Work Location : This vacancy is located at the Lake Charles Regional Office in Lake Charles, Louisiana.

Appointment Type : Full-time, Probational

The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in

How To Apply :

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy, contact :

Garilyn London

OJJ / Human Resources

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE : Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License and clear a background check.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave

More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year :

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

01

Are you a current classified employee of the Office of Juvenile Justice serving with permanent status?

02

Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail / prison as a result of a felony conviction or guilty plea to a felony charge?

03

If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N / A.

04

Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt, or implied threats of force, or coercion, or where the victim did not consent or was unable to consent or refuse?

05

If so, when? If "NO", enter N / A.

06

Have you ever been civilly or administratively adjudicated to have engaged in any sexual activity in the community or confinement setting?

07

If so, when? If "NO", enter N / A.

08

Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility or juvenile facility or any other facility type (as defined in 42 U.S.C 1997)?

09

If so, when? If "NO", enter N / A.

10

Rate your ability to accept direction based on our definition : The ability to accept and follow directions from those higher in the chain of command.

11

Explain your rating by providing specific and relevant examples in the box below.

12

Rate your ability to communicate effectively based on our definition : The ability to relay information correctly and appropriately to connect people and ideas

13

Explain your rating by providing specific and relevant examples in the box below.

14

Rate your ability to demonstrate accountability based on our definition : The ability to accept ownership for your actions, behaviors, performance, and decisions.

15

Explain your rating by providing specific and relevant examples in the box below.

16

Rate your ability to display professionalism based on our definition : The ability to recognize how your actions impact the perceptions of both you and your organization.

17

Explain your rating by providing specific and relevant examples in the box below.

18

Rate your ability to manage time based on our definition : The ability to control your time to increase effectiveness, efficiency, or productivity.

19

Explain your rating by providing specific and relevant examples in the box below.

20

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse.Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained.IMPORTANT : I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice.Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice.Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

21

Have you ever been convicted or pled nolo contendere to a crime listed in R.S. 15 : 587.1 (c)?

Required Question