Onsite Community Manager

Onsite Community Manager

For over 35 years, AAM continues to be one of the foremost providers of professional community association services in the United States. We specialize in the forward planning and strategic management of master planned, single family, condominium, active adult, urban high?rise and mid?rise communities. With over 1,000 employees among 12 offices in 11 states, AAM is a professional and reliable leader within our industry. CantaMia at Estrella is a resort-style active adult community comprised of 540 total acres located just outside of Phoenix at the base of the Sierra Estrella Mountains in Goodyear, AZ. The 29,000-sq.ft. Village Center is where the position will be situated which is the heart of the community with numerous amenities to include : State-of-the art fitness center, beach entry resort-style outdoor pool, locker rooms, tennis & pickleball courts, billiards, conversation fire pits, indoor lap pool, arts & crafts classrooms, library, caf and more!

Position Summary :

Primarily responsible for providing community management and effective customer service to designated communities / homeowners through in-depth knowledge of Covenants, Conditions & Restrictions (CC&Rs) and management contracts.

Position Responsibilities :

In conjunction with the Board of Directors, manage the business of the association to maintain property values, foster positive owner / resident relations and quality of life for all Association members.

Utilizing exceptional leadership and interpersonal skills to develop a strong working relationship with community board members, committee members and owners.

Recommends and implements procedures that ensure compliance with federal, state and local laws regarding community association management and ensures compliance with state disclosure requirements for resale buyers.

Performs community tours as required in conjunction with the community governing documents and AAM's management contract, tracks community non-compliance issues, sends appropriate notices and follows established fine and collection policies established by the Board.

Manages architectural control process ensuring compliance with established Design Guidelines and policies for Design Review, responsible for all communication with owners regarding compliance matters.

Plans, organizes and assists the Board in conducting Board and annual membership meetings, prepare and provide board packages and provide required notification of meetings.

Reviews monthly financials and submits A / P to the management company.

Establishes, drafts, executes and supervises community annual budget, manage capital improvements, review monthly financial statements, prepare variance reporting, monitor community A / P, delinquent accounts, approve and code all vendor invoices.

Secures competitive contract bids, presents comparative bid reviews, supervises and ensures compliance of all executed contract terms and conditions and oversees community and contractor liability insurance requirements.

Interview, hire and train employees, as needed. Coach AAM employees regarding job performance and expectations; terminate employment relationships when required.

Supervises on-site association staff, chairs staff meetings, communicates and coordinates management activities.

Reviews incident reports, responds and implements timely solutions accordingly.

Performs other related duties as directed.

Knowledge, Skills and Abilities :

Excellent interpersonal skills : outgoing & communicative, socially oriented, poised, effective in groups, articulate, persuasive in expression, strong public speaker.

Time Management : the ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.

High attention to detail.

Facilities management skills and experience.

Experience working with HOA's or other entities that involved knowledge and enforcement of Governing Documents.

Exceptional organization and tracking skills.

Ability to function efficiently in a high volume, fast-paced environment.

Ability to proficiently utilize computer programs and company database systems, including Microsoft office, internet and e-mail systems.

Ability to interact and work positively and effectively with staff and residents at all levels.

Ability to work collaboratively and cooperatively within the department as well as with other departments.

Minimum Requirements :

High school diploma or GED and three (3) years of experience as a Community Manager within a large master planned association encompassing all the following : customer service, problem-solving, seeking harmony and defusing conflict.

Knowledge / enforcement of Governing Documents. Contract administration. Vendor management. Meeting facilitation with boards of directors and / or business partners.

In-depth knowledge of budgets, financial administration, and general accounting.

HR and personnel management experience.

Valid driver's license.

Preferred Qualifications :

Three (3) years of experience working as an On-site Community Manager within a large Master Planned Association, preferably active adult.

Physical Demands & Work Environment :

Walking and moving throughout the community common areas and facilities.

Sitting and standing for moderate periods of time.

Utilizing personal vehicle for business purposes as needed.

Sitting at workstation utilizing a computer in an office setting.

Capable of working evenings and weekends as necessary.