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Human Resource Documentation Specialist

Human Resource Documentation Specialist

ActalentChandler, Arizona, USA
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Job Title : Human Resource Documentation Specialist

Job Description

We are seeking a dedicated Human Resource Documentation Specialist to assist in the manual auditing of approximately 8,400 I-9 paper records and their subsequent entry into Workday. This role is crucial in ensuring the accurate, compliant completion, verification, and archival of Form I-9 documents for all new hires and rehires. You will support HR operations by maintaining employment eligibility records, coordinating with onboarding teams, and ensuring adherence to federal and organizational standards.

Responsibilities

  • Accurately complete Section 1 and Section 2 of Form I-9 for new hires and rehires.
  • Verify identity and employment authorization documents in accordance with USCIS guidelines.
  • Ensure timely completion of I-9s, especially for remote hires and bench pay scenarios.
  • Upload and archive scanned I-9 forms into HR systems such as LawLogix or I-9 Advantage.
  • Monitor I-9 records for accuracy, completeness, and expiration dates.
  • Escalate discrepancies or missing documentation to HR leadership.
  • Maintain employee profiles with correct employment status, location, and affiliate assignments.
  • Track and report progress of I-9 archival and verification tasks.
  • Support audits and compliance reviews by ensuring documentation is readily accessible.
  • Assist with onboarding documentation and coordination with recruiters and hiring managers.
  • Maintain confidentiality and security of sensitive employee information.
  • Provide clerical support including database updates, file maintenance, and report management.

Essential Skills

  • Strong attention to detail and organizational skills.
  • 2+ years familiarity with Form I-9 requirements and employment eligibility verification.
  • 2+ years proficiency in HRIS systems and document management platforms (., LawLogix, I-9 Advantage).
  • Ability to handle confidential information with discretion.

    • Additional Skills & Qualifications

  • Experience in high-volume onboarding environments.
  • Knowledge of visa documentation and employment authorization documents.
  • Bilingual capabilities may be required depending on location.

    • Work Environment

    You will work within a supportive HR team of 7 people. There is an opportunity for a hybrid schedule following a 4-6 week training period. The role requires proficiency in HRIS systems and document management platforms, and you will be integral in maintaining the integrity of sensitive employee information.

    Job Type & Location

    This is a Contract position based out of Chandler, Arizona.

    Pay and Benefits

    The pay range for this position is $32.00 - $38.00 / hr.

    Eligibility requirements apply to some benefits and may depend on your job

    classification and length of employment. Benefits are subject to change and may be

    subject to specific elections, plan, or program terms. If eligible, the benefits

    available for this temporary role may include the following :

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off / Leave (PTO, Vacation or Sick Leave)

    • Workplace Type

    This is a fully onsite position in Chandler,AZ.

    Application Deadline

    This position is anticipated to close on Aug 29, 2025.

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    Human Resource Specialist • Chandler, Arizona, USA