Clerk III

Online applications are only accepted for current available positions.

Incomplete applications will be rejected. Resumes are not accepted in lieu of an application and / or the Work History section.

Any position posted may be closed or extended at any particular time during the advertisement period at the discretion of Comal County.

Summary

The Clerk III is responsible for processing and maintaining all criminal and civil legal instruments and records for the Justice of the Peace. This individual will process all requests for defensive driving and deferred disposition accurately process incoming mail determine and collect appropriate fees and fines and create process and maintain legal documents. The Clerk III will have daily contact with the public local law enforcement agencies attorneys and other county departments.

Essential Duties and Responsibilities

To perform this job successfully an individual must be able to perform each essential duty satisfactorily and can distinguish between civil criminal and juvenile documents for processing. Duties include the following :

CRIMINAL FILE MANAGEMENT :

• Prepare files for new criminal filings.
• Prepare and process all requests for defensive driving deferred disposition community service and payment plans.
• Process all appropriate orders signed by the Judge and disburse appropriately.
• Monitor all defensive driving and deferred disposition cases for compliance.
• Receive documents and appropriate fees from defendants public law enforcement officers or through the mail and process accordingly.
• Accept pleas from defendants and schedule hearings and trials.
• Analyze documents and determine proper process (precepts warrants subpoenas writs etc.) and issue accordingly.
• Complete appropriate process by verifying the accuracy of data to be entered in computer court files a timely manner.

PRE-FILING CRIMINAL MANAGEMENT :

POST-COURT CRIMINAL FILE MANAGEMENT :

JUVENILE PROCEEDINGS - FAILURE TO ATTEND SCHOOL (TRUANCY) :

CIVIL FILE MANAGEMENT :

PROVIDE SERVICE TO PUBLIC DIRECTLY OR INDIRECTLY BY :

FILE DOCUMENTS AND PROCESS MAIL BY :

ADDITIONAL DUTIES :

Note : The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is assigned by the supervisor.

Mandatory Qualifications

EDUCATION and / or EXPERIENCE

High School Diploma or GED equivalent required; two (2) years experience in general office procedures and direct contact with the public; ability to navigate and use general functions of Microsoft Word Microsoft Excel and Microsoft Outlook is required; basic computer literacy required; basic accounting procedures; experience with criminal / civil case filing procedures and familiarization with legal documents; or any equivalent combination of experience and training which provides the required knowledge skills and abilities.

Desired Minimum Qualifications

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. Ability to speak Spanish preferred but not required.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

This is a sedentary position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

While performing the duties of this job the employee is regularly required to sit; use hands to finger handle or feel objects tools or controls; and talk or hear. The employee is occasionally required to stand walk and reach with hands and arms. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus. The employee must occasionally lift and / or move up to 25 pounds (forms files etc.). Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Key Skills

Customer Service,Communication skills,Basic Math,Cashiering,Computer Skills,Math,Retail Sales,10 Key Calculator,Copywriting,Cash Handling,Planograms,Stocking

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 40060 - 41662