Job Description
Job Description
Senior Vendor Service Coordinator
Starting Salary Range : $53,481 - $64,177
GGRC is looking to hire a Senior Vendor Service Coordinator to coordinates the application and approval process by which agencies and individuals may become vendors of Golden Gate Regional Center in order to provide services to eligible individuals from birth throughout their lives.
Core Responsibilities
- Liason with other region centers and process courtesy vendorization request
- Review vendor documents and process vendorization input from Community Resource Unit
- Review documents and process system input for Self-Determination Program (SDP) vendorization
- Verify and reconcile vendor data for Employment Development Department (EDD) reporting
- Review and reconcile vendor data for year end IRS 1099 reporting
- Provide support in processing vendor rate change
- Serve as lead for audit preparation
- Conduct complex case review and handle escalation
- Serve as backup for Supervisor of Vendorization
Vendor Services
Interpret regulations and analyze documents to insure compliance with State regulations and Agency policies and practicesReview documents and requests from potential vendors, which may include but not limited to individual served by GGRC, family member, individual service provider, group home, profit and non-profit agencies, and public entities, to ensure qualifications of vendor to perform services and meet requirementsInteract with the general public over phone, via email, or in person about GGRC vendorization processProvide direction and guidance to GGRC staff on vendorization procedures and practicesResearch and provide guidance to other GGRC departments and staff on the appropriate usage of vendor service categories, rates and general ledger accountsContact and correspond with potential vendors and State agenciesCreate, distribute and process vendor applicationsVerify background and licensure of potential vendorAnalyze rate requests including comparisons to current market rates, previous vendor rates and budgets, rate setting methodology and projected costs of services and present analysis to Supervisor of VendorizationRecords Maintenance
Maintain databases (internal database programs and Excel) on regular basisInput and update vendor and rate information on internal databases (including UFS / Sandis System and Excel) according to guidelinesEnsure up-to-date and accurate vendor information including periodic review of expiring vendor licenses and contractsPerform electronic filing, filing maintenance, and file purging dutiesOther
Review receipts, invoices, cost estimates, and financial information for accuracyPrepare information for State and external auditors under the guidance of the Supervisor of VendorizationProvide analysis for and compile information for required reportsWork successfully within the agency and across departments to maintain high quality services and implement the goals of the regional center.Participate in special projects, and assist with additional duties or tasks, as assignedMaintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman ActRequirements
Education / Experience
4+ years post-secondary educationBachelor’s Degree in finance, business administration or related field; college degree preferred4+ years professional experience in financial planning, analysis or business operationsSkills
Demonstrated analytical skills with a strong business acumenStrong customer service and problem-solving skillsProven ability to work under tight deadlinesStrong attention to detail with ability to perform mathematical calculations and formulasAbility to develop standard business communications, using proper grammar, spelling and punctuationExceptional oral communication skills including the ability to convey complex information and ideas in a clear, concise and professional mannerAbility to operate basic office equipment, including scanners, copiers, faxes, phonesAdvanced knowledge of Excel ® and intermediate familiarity with MS Word®, MS PowerPoint®, MS Outlook® or similar software applicationsFamiliarity with Social Work / Case Management philosophies and common practices desired.Competency Traits
Problem SolvingInitiativeAbility to prioritize taskCustomer service orientationAttention to detailAnalytical thinkingOrganizational abilityTime managementCollaboration / teamworkAdaptabilityDesired Qualifications
Experience in multi-cultural settings and / or multi-lingual capacityBenefits
What are the benefits to working with GGRC?
We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account to help you save for the future!
GENEROUS TIME OFF BENEFITS!!!
No really, we mean generous :
13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education
What makes GGRC so special?
GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.
GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).
How to apply :
GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
Golden Gate Regional Center is an Equal Opportunity Employer.
