Job Description
Job Description
Salary :
Job Title : Project Coordinator / Expeditor
Reports To : Project Manager
Location : Boerne Office or Georgetown Office, Partially Remote Options Available
Type : Full Time
Position Summary
The Project Coordinator / Expeditor (PC&E) is responsible for managing the early-phase planning, entitlement, permitting, and development coordination of commercial real estate projects from site assignment through the start of construction. The role demands a strategic, organized, and communicative individual who can navigate local jurisdictions, develop project documentation, and coordinate with internal and external stakeholders to ensure project feasibility and compliance.
Key Responsibilities
Identify and engage with relevant Authorities Having Jurisdiction (AHJs)
Prepare and submit entitlement applications and permit packagesTrack permitting progress and maintain compliance with all regulatory requirementsRepresent client in AHJ meetings, including planning and zoning and city council public forums.Thorough understanding of public and private processesProject CoordinationAssist in initial site planning and feasibility review
Support the development of project schedules, budgets, and scope documentationManage project timelines and coordinate with design consultants and technical teamsCommunicate deliverables with consultants and enforce timelinesIdentify critical path tasks and processes and coordinate successful completionStakeholder CommunicationServe as liaison among real estate managers, engineers, architects, and governmental agencies
Lead or participate in pre-development and scoping meetingsReport progress, flag risks, identify critical items, and provide recommendations to ensure timely deliverySolicit consultants and engage necessary scopesSchedule AHJ meetings and facilitate comment / concern / requirement resolutionResearch & DocumentationConduct jurisdictional code research and maintain a centralized record of requirements
Acquire and review title commitments, surveys, zoning ordinances, and applicable development codesMaintain a comprehensive Master Project Document with clear project details and timelinesMaintain weekly project updates with appropriate action itemsCompliance & Due DiligenceReview easements, restrictions, and legal encumbrances that may affect development
Support traffic, environmental, and utility coordination as part of site feasibilityEnsure alignment with planning overlays, access requirements, and development conditionsRequired Skills & Qualifications
Strong understanding of land development, zoning, permitting, and entitlement processesExcellent verbal and written communication skillsAbility to manage multiple jurisdictions and projects concurrentlyDetail-oriented with excellent organizational and documentation skillsFlexible approach with focus on problem solvingProficient in Microsoft Office Suite, scheduling tools, and PDF markup software (e.g., Bluebeam)Familiarity with municipal codes, development regulations, and common development practicesBachelors degree in Urban Planning, Real Estate Development, Civil Engineering, or related experience preferredWork Environment :
This position may require occasional travel to attend site visits or in-person meetings with local jurisdictions. The PC&E must be comfortable navigating virtual and in-person communication environments while maintaining a professional and proactive approach.
