Administrative Assistant II

Administrative Assistant II

BizTek People is in search of an experienced Administrative Assistant for our client in NY!

A leading financial institution seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. The ideal candidate will be a team player, serving as a temporary assistant to the department and collaborating with the administrative team as needed.

Responsibilities :

• Coordinate travel arrangements for senior staff, including ground transportation, flights, and hotel accommodation.
• Process timely and detailed expense reports via Concur for employee reimbursement; follow up on missing receipts and payment status.
• Schedule and coordinate meetings via Outlook, providing officer availability as requested; arrange guest passes and catering if needed.
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior-level individuals across the firm.
• Communicate company policies and procedures to officers and associates regarding client entertainment.
• Manage general office needs, such as ordering supplies and handling mail distribution.

Requirements :