Human Resources Specialist

Position Overview :

We are seeking a Human Resource Coordinator to join our team in our Syracuse, New York, office. This is an in-office position . Applicants must be authorized to work in the United States without the need for current or future sponsorship. We are unable to consider candidates who require sponsorship now or at any time in the future.

We are looking for a detail-oriented and resourceful individual to support the day-to-day operations of our Human Resources function. Reporting to the CFO, the Human Resource Coordinator plays a key role in supporting a happy, healthy, and productive workplace by ensuring smooth administrative processes, accurate employee records, and positive internal communications. The ideal candidate has a strong sense of discretion, is highly organized, and thrives in a fast-paced environment.

What you'll be able to do :

• Provide general HR support to staff and managers.
• Prepare and maintain HR documentation and personnel files.
• Provide new and rehire employee onboarding.
• Perform data entry and updates in HR systems, including Ajera.
• Process employee status changes (address, compensation, role, etc.).
• Assist with payroll preparation and updates in coordination with the payroll provider.
• Enroll employees in benefits programs (health insurance, 401k, HSA, etc.).
• Support annual company insurance renewals and compliance reporting.
• Assist with H1-B visa processes and federal / state program paperwork.
• Complete unemployment, PFML, and WC paperwork.
• Complete multiple worksite filings , compliance, and OSHA reporting,
• Coordinate annual training (e.g., anti-harassment).
• Support company culture activities and events (e.g., company picnic).
• Provide administrative support to the CFO and owner of the company.
• Cover the reception desk and front-office duties when needed.

The minimum requirements we seek :

What you'll receive in return :

Prudent Engineering is an Equal Opportunity Employer.

About the Firm :

Our mission : Transforming infrastructure for the next generation with passion and kindness.

We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.