Administrative Assistant | Missionary Department

Description

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor intermediate level administrative support to one or more leader and / or one or more functional team or work group.

Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.

Responsibilities

Typical responsibilities include but are not limited to :

facilitating the medical efforts of the missionary department to include but not be limited to :

facilitating the Continuing Medical Education process for church medical volunteers

being a liaison for Area Medical Advisors and Regional Health Advisors

Preparing agendas and keeping minutes for various Missionary Health Meetings including

Worldwide Training

Regional Health Advisor meeting with and without General Authority present

Chair Meeting

etc.

Compiling data / information usually from a variety of sources to prepare memos documents reports spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.

Performing research analyzing information and making recommendations based on findings

Taking meeting minutes and managing meeting documentation

Using computer apps and software to schedule meetings and appointments and maintain calendars.

Making travel arrangements

Supporting projects programs or processes

Answering moderately complex telephone and email requests

Assisting with p card reconciliation and other basic budget activities

Assisting lower-level employees through training and / or mentorship

Qualifications

Required :

High School Diploma or equivalent

2 years administrative or related experience

Solid administrative support working knowledge

Key Skills include the ability to :

Communicate professionally in writing and verbally.

Utilize Microsoft Office and other software at an intermediate level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.

Operate and maintain standard office equipment.

Problem solve and resolve moderately complex conflict and problems through sound decision making

Organize and prioritize work and needs

Understand and follow instructions.

Interact and work with others in a productive and professional way.

Work with discretion confidentiality and integrity

To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors / equipment.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Part-Time

Experience : years

Vacancy : 1