Executive Asst to the Dean

Job Description

The Executive Assistant to the Dean of the College of Law is a central partner in advancing the mission of the College of Law. this role encompasses the management of the Dean's schedule, priorities, communications, and documents; coordination of strategic initiatives; and representation of the Dean's office with discretion and professionalism. The Executive Assistant supervises the Dean's Suite receptionist, liaises with high-profile leaders and external stakeholders, and ensures seamless office operations. The ideal candidate will bring a rare combination of organizational excellence, polished communication, and high-level technical fluency, including mastery of Outlook, collaboration platforms, advanced document production, AI-assisted workflows, and project management.

Key Responsibilities :

Executive Support

• Expertly manage the Dean's Outlook calendar and communications, ensuring accuracy, priority alignment, and proactive scheduling.
• Serve as the gatekeeper for requests and inquiries, triaging access to the Dean based on strategic priorities.
• Coordinate travel logistics, event participation, and timely preparation of talking points and briefing materials.

Digital-First Document & Email Management

Cloud Collaboration & AI Integration

Project & Workflow Management

Events, Communications & Office Coordination

Represent the Dean's Office with a positive, solutions-oriented attitude.

Job Requirements

Required Education and Experience : Bachelor's degree, AND :

60 months experience managing an office or program for a Dean, Director, or other leadership role.

Equivalency / Substitution :   Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months related experience.

Skills :

Working Conditions :

Supervision : One staff member

Special Instructions :   If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit

Why You Belong at the University of Oklahoma :   The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement :   The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity / expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check? : YesSpecial Indications : Hiring contingent upon police records check

Job Posting

: Sep 10, 2025