Bookkeeping Lead

Benefits : 401(k)

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Key Responsibilities

Accounts Payable & Receivable

Process all vendor invoices, verify coding and approvals, and schedule payments.

Generate and track customer invoices and draw requests according to contract terms.

Maintain AR aging; follow up on outstanding balances to keep DSO

Ensure all vendor payments, ACHs, and checks are issued accurately and on time.

Maintain an accurate and up to date filing system

Financial Management & Reporting

Reconcile all bank, credit card, and loan accounts weekly..

Prepare weekly and monthly reports : AR / AP summary, cash position, project profitability.

Support month-end close and prepare data for CFO review by the 10th business day.

File NYS sales tax and assist with insurance, audit, credit apps, and grant documentation

Process & Systems Management

Maintain accurate records in QuickBooks IES (project-based job costing).

Ensure data is current, consistent, and fully auditable.

Document and continuously improve accounting procedures and workflows.

Train team members on data entry and cost coding standards.

Collaboration & Communication

Coordinate with Project Delivery and Construction teams to confirm draw milestones.

Communicate proactively about upcoming payables, receivables, and cash flow needs.

Support leadership with financial insights and reporting for Level-10 and quarterly meetings.

Key Performance Indicators (EOS Scorecard Metrics)

Bank reconciliations completed weekly (100%)

AR aging

AP current within 30 days

Month-end close completed ≤ 10 business days

100% accurate data entry in QuickBooks IES

Zero late payroll or sales tax filings

Qualifications

3–5 years of bookkeeping or accounting experience (construction or project-based preferred)

Strong knowledge of QuickBooks Online or QuickBooks IES (construction version)

Proficient in Excel and comfortable with data imports and reconciliations

Understanding of WIP, cost-to-complete, and percent-of-completion concepts

Detail-oriented, highly organized, and dependable

Strong communication skills and ability to work cross-functionally

Experience with NYS sales tax, lien waivers, and progress billing preferred

Understanding of GAAP accounting

Core Values Alignment

Ambition – Strives for continuous improvement in accuracy and process.

Willingness to Learn – Seeks understanding of project financials and incentives.

Knowledge – Shares financial insights that help the team make better decisions.

Respect – Works collaboratively with internal and external partners.

Teamwork – Owns their role but supports the collective success of the company.

Compensation & Benefits

Salary range : $34-$36 an hour (commensurate with experience)

35-40 hour work week in office

Health, vision, and dental insurance

Company-paid life insurance

401(k) with employer match

Paid time off and holidays

Opportunities for professional development and career growth