Administrative Assistant, Capital Markets

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Job Summary

This position will be responsible for providing support to Producers as well as Production Support in real estate transactions from start to finish.

Main Responsibilities

Provide administrative and production support including typing correspondence (letters memos reports etc.) using e-mail blasts scans leap-files etc.

Schedule appointments conference calls and set itineraries for Producers external and internal meetings.

Organize Producers calendars make travel arrangements and process expense reports.

Assist Producer and Analysts in the preparation of marketing materials for real estate deals including request for proposals fee agreements confidentiality agreements offering memorandums financial comparisons due diligence data letters memos reports etc.

Create and produce customized property information materials comparable market analysis market and industry research and targeted client specific research.

Prepare PowerPoint presentations by pulling data from other sources such as maps charts logos pictures tables etc.

Maintain internal web-based database; manage and update deal statuses manage press releases marketing lists activity tracking and send e-mail blasts.

Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.

Organize and file important deal-related correspondence.

Coordinate graphic design with design team.

Work with vendors to arrange photography.

May require some receptionist relief duties.

Back up support to other Administrative Assistants as needed.

Must be able to work overtime on short notice.

Other duties as assigned.

Experience Required

Minimum 2-3 years of related administrative marketing or communications experience.

Excellent communication organizational grammatical and time-management skills.

Ability to prioritize multitask and meet tight deadlines.

Ability to work in a fast-paced team-oriented environment.

Demonstrate problem-solving decision making and analytical skills.

Commercial Real Estate experience preferred.

Education

Real Estate / Finance background is preferred.

High School graduate required / college a plus.

Computer Skills

Intermediate working knowledge of Outlook Word Excel and PowerPoint (Office 2010 version).

Database experience is a plus.

Environment

Office work with computers copiers and scanners.

Compensation

The range shown below is an estimated base salary. This position also qualifies for an additional discretionary bonus.

Estimated compensation for this position :

60000..00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location : On-site Irvine CA

Job Tags : CMG

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1