ADMINISTRATIVE ASSISTANT

Job details

We are seeking a detail-oriented and customer service-focused Administrative Assistant to provide essential support for our human resources operations. This role is central to ensuring the smooth processing of temporary employment actions, including background checks, I-9 verifications, and new hire documentation. The successful candidate will manage accurate employee data entry and maintenance using the Colleague system, while also serving as a welcoming and professional front-desk liaison. This position requires strong organizational skills, a welcoming attitude, and the ability to multitask effectively in a fast-paced environment while providing exceptional service to staff, students, and the public.

Key Responsibilities ...

Manage temporary employment actions :  Process documentation for new hires, including background checks, I-9 verifications, and associated new hire paperwork.

Maintain accurate records :  Enter and update employee data within the Colleague system and ensure the integrity of HR records.

Perform front desk and reception duties :  Serve as the primary contact for incoming calls, manage mail distribution, route HR documents, and complete employment verifications.

Provide excellent customer service :  Offer friendly, knowledgeable assistance to employees, students, and the public via phone, email, and in-person interactions.

Data management and reporting :  Review HR data for accuracy, scan and file documents in the Etrieve system, and generate reports as needed.

Process improvement :  Support departmental initiatives for efficiency and perform other duties as assigned.

Required Qualifications

Education and Experience :  A high school diploma (related clerical experience may substitute). Previous administrative or HR support experience is a plus.

Technical Skills :  Proficiency in Microsoft Office Suite. Experience with Ellucian Colleague is beneficial.

Core Competencies :  Exceptional attention to detail, strong data accuracy, and the ability to multitask effectively in a fast-paced setting.

Interpersonal Skills :  Professionalism, a strong customer service orientation, a friendly and welcoming attitude, and the ability to build positive relationships with staff and the public.

Physical Requirements :  Able to lift up to 10 lbs.

If you are a detail-oriented professional who thrives in a highly structured environment where precision and compliance are non-negotiable, we invite you to join our team.

Take the next step in your career by submitting your application today.

Show lessShow more

We are seeking a detail-oriented and customer service-focused Administrative Assistant to provide essential support for our human resources operations. This role is central to ensuring the smooth processing of temporary employment actions, including background checks, I-9 verifications, and new hire documentation. The successful candidate will manage accurate employee data entry and maintenance using the Colleague system, while also serving as a welcoming and professional front-desk liaison. This position requires strong organizational skills, a welcoming attitude, and the ability to multitask effectively in a fast-paced environment while providing exceptional service to staff, students, and the public.

Key Responsibilities ...

Manage temporary employment actions :  Process documentation for new hires, including background checks, I-9 verifications, and associated new hire paperwork.

Maintain accurate records :  Enter and update employee data within the Colleague system and ensure the integrity of HR records.

Perform front desk and reception duties :  Serve as the primary contact for incoming calls, manage mail distribution, route HR documents, and complete employment verifications.

Provide excellent customer service :  Offer friendly, knowledgeable assistance to employees, students, and the public via phone, email, and in-person interactions.

Data management and reporting :  Review HR data for accuracy, scan and file documents in the Etrieve system, and generate reports as needed.

Process improvement :  Support departmental initiatives for efficiency and perform other duties as assigned.

Required Qualifications

Education and Experience :  A high school diploma (related clerical experience may substitute). Previous administrative or HR support experience is a plus.

Technical Skills :  Proficiency in Microsoft Office Suite. Experience with Ellucian Colleague is beneficial.

Core Competencies :  Exceptional attention to detail, strong data accuracy, and the ability to multitask effectively in a fast-paced setting.

Interpersonal Skills :  Professionalism, a strong customer service orientation, a friendly and welcoming attitude, and the ability to build positive relationships with staff and the public.

Physical Requirements :  Able to lift up to 10 lbs.

If you are a detail-oriented professional who thrives in a highly structured environment where precision and compliance are non-negotiable, we invite you to join our team.

Take the next step in your career by submitting your application today.

Show lessShow more

key responsibilities

Manage temporary employment actions : Process documentation for new hires, including background checks, I-9 verifications, and associated new hire paperwork.Maintain accurate records : Enter and update employee data within the Colleague system and ensure the integrity of HR records.Perform front desk and reception duties : Serve as the primary contact for incoming calls, manage mail distribution, route HR documents, and complete employment verifications.Provide excellent customer service : Offer friendly, knowledgeable assistance to employees, students, and the public via phone, email, and in-person interactions.Data management and reporting : Review HR data for accuracy, scan and file documents in the Etrieve system, and generate reports as needed.Process improvement : Support departmental initiatives for efficiency and perform other duties as assigned.

experience

1-4 years

skills

Previous administrative or HR support experience is a plus

qualifications

Education and Experience : A high school diploma (related clerical experience may substitute). Previous administrative or HR support experience is a plus.Technical Skills : Proficiency in Microsoft Office Suite. Experience with Ellucian Colleague is beneficial.Core Competencies : Exceptional attention to detail, strong data accuracy, and the ability to multitask effectively in a fast-paced setting.Interpersonal Skills : Professionalism, a strong customer service orientation, a friendly and welcoming attitude, and the ability to build positive relationships with staff and the public.Physical Requirements : Able to lift up to 10 lbs.

education

High School

share this job.