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Operations Administrator

Operations Administrator

Kinder MorganCORPUS CHRISTI, TX
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Position Description

Primary purpose :

The Operations Administrator will be responsible for providing administrative support in the Texas Coast Area, and will interact with various departments.

Essential duties and responsibilities :

  • Assist in the preparation and monitoring of Operation and Maintenance financials and Capital Budget.
  • Prepares and submits numerous reports to primary regulatory agencies or to legal representatives in a timely manner.
  • Preparation of local vendor contracts and work directives
  • Assist with accounting, budgeting, administrative and clerical duties
  • Assembles, codes, processes invoices for payment and tracks invoices for expense and capital expenditures.
  • Inventory administration including issuing, transferring and inspecting items.
  • Purchasing & Procurement, receiving, tracking and returning material.
  • Assist with preparation and creation of reports, presentations and scorecards using Microsoft Word, Excel and PowerPoint.
  • Assist with updating and migrating procedures into proper format
  • Document scanning, copying and mailing.
  • Respectfully interfaces with public, customers and clients.
  • Maintains well organized files.
  • Maintain and communicate training schedules and record keeping.
  • Completes assignments of limited scope and complexity.
  • Business machine supplies and maintenance coordination.
  • Identify and report safety and environmental concerns.
  • Data entry for training records into the OQ ISNetworld program and tracking of company fleet vehicles
  • Actively participate in safety programs and initiatives
  • Assist staff with preparation of expense accounts
  • Attend team meetings as required
  • Regular and predictable attendance
  • Maintain filing system for general office and compliance forms
  • Answering phones
  • Other duties as assigned
  • Job level will be commensurate with experience

Position Requirements

Required Experience / Skills / Knowledge :

  • 3 to 5 years of experience in office administration or similar background experience
  • Knowledge of oil and gas industry terminology
  • Familiarity with budget development and cost tracking experience
  • Ability to effectively communicate (oral and written) with internal departments, vendors and customers.
  • Must be able to speak, read, and write in English.
  • Demonstrate a strong customer focus.
  • Intermediate to advanced proficiency level in MS Office (Outlook, Word, Excel and PowerPoint).
  • Must possess working knowledge of standard office equipment.
  • Good verbal and written communication skills, including ability to interact with individuals at all levels in the organization.
  • Basic math skills (addition, subtraction, multiplication, division, decimals, fractions).
  • Ability to work in a team atmosphere, take direction from supervisor(s), focus attention on details, follow work rules and adhere to work schedules.
  • Must be self-motivated and capable of working with minimal direct supervision.
  • Must be capable of completing and tracking multiple tasks simultaneously, managing priorities and keeping team members informed.
  • Proven organizational and time management skills required.
  • Ability to problem solve and troubleshoot.
  • Job level commensurate with experience and skill sets.

    • Educational Requirements :

  • High School Diploma or equivalent.
  • Associates / Bachelor’s Degree or equivalent is preferred

    • Working Conditions / Physical Demand :

  • Must maintain regular, dependable attendance and a high level of job performance
  • Must maintain a high regard for personal safety, the safety of company assets and employees and the general public
  • May be required to work non-traditional hours as needed as well as overtime hours
  • Must be able to lift and carry up to 25 pounds on an occasional basis
  • Must be able to sit for prolonged periods of time

    • Preferred Experience, Skills and Knowledge (above the minimum requirements; not required, but advantageous in this position) :

  • Bachelor’s Degree in Business Related field
  • Must hold a satisfactory driving record as determined by Kinder Morgan and a valid driver's license

    • EQUAL OPPORTUNITY EMPLOYER STATEMENT :

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    Administrator Operation • CORPUS CHRISTI, TX