Executive Assistant

Job Description

Executive Assistant

We are seeking a poised, highly organized, and proactive Executive Assistant to support our senior leadership team. This role is pivotal in ensuring operational efficiency, strategic alignment, and day-to-day continuity in a dynamic and fast-paced environment. The ideal candidate is an exceptional communicator, adept at managing complex schedules, anticipating needs, and maintaining the highest degree of discretion and professionalism.

Key Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements (domestic and international)
• Serve as a liaison between the executive team and internal / external stakeholders, handling communications with clarity, confidentiality, and diplomacy
• Prepare and edit correspondence, presentations, reports, and briefing documents with precision and attention to detail
• Coordinate board and leadership meetings, including scheduling, agenda development, and logistical planning
• Manage sensitive information with discretion and sound judgment
• Monitor and prioritize email communications; draft responses where appropriate
• Support special projects and initiatives, often with limited oversight, requiring a high degree of initiative and independence
• Oversee and manage expense reporting, reimbursements, and budget tracking for executives
• Build and maintain strong working relationships across departments and with external partners

Qualifications & Experience

Our Commitment to Inclusion & Belonging :

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.