Scheduling Coordinator

Job Details

General Notes

UT Parking and Transportation Services is responsible for the management of over 17,000 parking spaces on campus, including 12 parking garages and more than 50 surface parking lots. Our operations include the distribution and regulation of daily, permitted, and event parking, as well as the maintenance of parking lots and garages. We also provide assistance to those parked on or traveling through campus. This assistance includes jump-starts and opening vehicles for those locked out.

For more information on UT Parking and Transportation Services, please visit :

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to :

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs : Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see : and .

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

The Parking and Transportation Services (PTS) Scheduling Coordinator is responsible for creating and maintaining special event, shuttle, and nighttime transportation employee schedules, ensuring adequate staffing levels while adhering to university policies. They manage employee availability, handle time-off requests, and communicate schedule changes to employees. This role may also involve scheduling appointments, managing calendars, and coordinating with other internal divisions of PTS to ensure smooth operations. Additionally, the coordinator will work directly with the event and garage team to create and manage garage access grids. To make Parking and Transportation Services more effective and efficient by planning and scheduling employees for special events and job-specific roles.

Responsibilities

Required Qualifications

Bachelor's degree in related field. Five years’ experience coordinating or administering a program. Strong organizational skills and ability to manage multiple tasks and deadlines. Attention to detail, ensuring accuracy in schedules and tracking employee availability. Problem-solving skills to address scheduling conflicts and find solutions. Interpersonal skills and effective communication for building relationships with employees, team members, and other departments. Proficiency in using computer systems and software.

Preferred Qualifications

Experience with large departmental special event scheduling. Proficiency in scheduling software and its features. Understanding of relevant labor laws and regulations.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

55,000 + depending on qualifications

Working Conditions

Work Shift

Monday - Friday 9 : 00 AM - 6 : 00 PM

Required Materials

Important   for applicants who are NOT current university employees or contingent workers :  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers :  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.