Executive Assistant

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking securities investment management and wealth management services.

As a market leader the talent and passion of our people is critical to our success. Together we share a common set of values rooted in integrity excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn to achieve and grow. A philosophy that balances personal lifestyles perspectives and needs is an important part of our culture.

Department Profile

The Legal and Compliance Division assists Morgan Stanley in achieving its business objectives in a manner consistent with the Firms core values and Global Risk Management Principles by facilitating and overseeing the Firms management of legal regulatory and franchise risk.

Job Responsibilities :

As an administrative assistant youll be expected to provide administrative support to senior members of the division and perform the following duties :

Act as first point of contact for inbound and outbound phone calls for managers applying discretion and judgement when dealing with sensitive information

Understand the important clients / colleagues of each manager take accurate messages and stay informed of mangers whereabouts

Interface with various departments to collect information respond to requests and obtain services on behalf of managers

Maintain managers calendars via Outlook which includes scheduling meetings / conference calls addressing meeting conflicts and assisting with hosting video conferences

Plan and organize internal events including event registrations conference room reservations multimedia support and catering requests

Arrange all aspects of domestic and international travel which includes booking flights providing travel itinerary arranging hotels and car service assisting with international travel requirements (ie visas entry letters)

Prepare and submit expense reports on a timely basis for travel or business-related expenses follow up on discrepancies and missing receipts to keep balances current.

Create edit and format documents using Microsoft Office Suite and Adobe Pro

Collaborate and gather documents for upload onto internal and regulatory systems or for printing and binding if necessary

Manage teams shared sites such as Microsoft Teams SharePoint and other collaborative sites.

Support your dedicated team by assisting with the onboarding / offboarding of contingent workers and employees creating and maintaining mail groups ordering office supplies receiving guests / visitor and handling all incoming / outgoing mail and packages.

Process invoices and create funding requests using internal platforms

Assist on adhoc projects and provide backup coverage for other administrative assistants as needed

Role will require in office attendance 5 days / week Qualifications :

Experience supporting multiple senior professionals including heavy calendars management and phone coverage

Must be flexible covering different managers as group grows or changes

Experience working in the financial services industry (5-10 years)

College Degree Preferred (or 5 years of relative corporate experience preferred)

Excellent communication writing judgment and problem-solving skills

Strong attention to detail as well as solid organization / time management skills

Must be an enthusiastic and positive team player who is willing to help out and work well with others

Able to work in a fast-paced environment and handle multiple tasks concurrently

Proficient in the Microsoft Office suite especially PowerPoint Excel and Outlook for email calendar and contacts

Knowledge of O365 and Microsoft Teams a plus

Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements

Experience and knowledge of CSTO Concur SharePoint Fieldglass and Ariba a plus

Solid typing skills (60 wpm)

WHAT YOU CAN EXPECT FROM MORGAN STANLEY :

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe please copy and paste into your browser.

Expected base pay rates for the role will be between $60000 and $105000 per year at

the commencement of employment. However base pay if hired will be determined on an individualized

basis and is only part of the total compensation package which depending on the position may also

include commission earnings incentive compensation discretionary bonuses other short and long-term

incentive packages and other Morgan Stanley sponsored benefit programs.

Morgan Stanleys goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race color religion creed age sex sex stereotype gender gender identity or expression transgender sexual orientation national origin citizenship disability marital and civil partnership / union status pregnancy veteran or military service status genetic information or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M / F / Disability / Vet).

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 60000 - 105000