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Event Coordinator / Administrative Executive Assistant

Event Coordinator / Administrative Executive Assistant

LandCareSan Diego, CA, US
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Event Coordinator / Administrative Executive Assistant

The Event Coordinator / Administrative Executive Assistant will provide high-level administrative assistance to the CPO, CFO and COO while managing a wide range of events. Additionally, this position will oversee and provide guidance to an Administrative Assistant, ensuring smooth daily office operations and effective administrative support. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, excels at multitasking and is passionate about creating impactful team member experiences.

Event Planning

  • Plan, coordinate and execute a variety of events across the country, including meetings, conferences, employee engagement events and executive offsites
  • Manage event logistics, including venue selection, vendor negotiations, budgeting, catering, AV setup and travel
  • Develop event timelines, coordinate with internal stakeholders, maintain task lists and ensure seamless execution by monitoring and confirming responsibilities are completed
  • Ensure accurate expense tracking and reporting for all event-related costs
  • Oversee post-event evaluations to measure success and identify areas for improvement

Executive Support

  • Meeting coordination and preparation, including scheduling and planning
  • Preparation of materials including PowerPoint slides, Excel spreadsheets and other project-related information
  • Support executive efforts for key programs in employee development, finance, sales and marketing

    • Administrative Oversight

  • Supervise and provide direction to the Administrative Assistant, ensuring efficiency in daily administrative tasks
  • Delegate and oversee administrative responsibilities, ensuring proper workflow and task completion
  • Ensure office operations run smoothly and that executives receive seamless support
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    Event Assistant • San Diego, CA, US