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National Administrative Assistant

National Administrative Assistant

Rose PavingPlantation, FL, USA
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Rose Paving is looking for a National Administrative Assistant

Who we are

Rose Paving LLC leads the industry in providing complete parking lot management solutions to commercial and industrial properties nationwide. We offer a collaborative work environment where employees can contribute to impactful projects while enjoying opportunities for growth and development. With a rich 50-year history, their commitment to quality and client satisfaction makes it an exciting place to build a career.

What you'll be doing

We are seeking a highly organized and detail-oriented National Administrative Assistant to support our National Sales and Sales Management teams. This role plays a critical part in ensuring smooth administrative processes, managing communication across departments, coordinating nationwide meetings and travel, and supporting high-level projects. The ideal candidate will thrive in a fast-paced environment, demonstrate initiative, and maintain confidentiality with the highest level of professionalism.

  • Provide high-level administrative support to national leadership and department heads
  • Coordinate and schedule meetings, appointments, conference calls, and travel arrangements across multiple time zones
  • Prepare and maintain reports, presentations, and documents
  • Manage internal communication and track tasks to ensure timely completion
  • Assist in coordinating nationwide events, meetings, and training sessions
  • Support invoice processing, budget tracking, and expense reporting
  • Organize and maintain digital and physical filing systems
  • Liaise with regional offices and departments to align administrative procedures and ensure consistency
  • Monitor and respond to emails and phone calls on behalf of national team members when appropriate
  • Maintain a high level of professionalism and confidentiality in all interactions

What skills & experience you'll bring to us

  • High school diploma or equivalent required; associate or bachelor's degree preferred
  • experience with Microsoft dynamics or Salesforce (CRM / SEO experience level)
  • 3+ years of administrative experience supporting multiple departments or executives
  • Experience supporting multi-site or national-level operations a plus
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and virtual meeting platforms (Teams, Zoom)
  • Excellent organizational, multitasking, and time management skills
  • Clear, professional communication-written and verbal
  • Proven ability to handle confidential information with discretion
  • Self-starter with a proactive, can-do attitude
  • At least five years' relevant experience, preferably in the construction industry
  • Experience with 3 rd part vendor portals. E. – Service Channel, Verisae, Corrigo, Ariba, etc.

    • Why Join Us?

  • Competitive Compensation : Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA), 401(k) matching, and paid time off.
  • Opportunities for Advancement : We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
  • Team-Oriented Culture : We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
  • Exciting Projects & Impactful Work : Be part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
  • Professional Development : We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
  • A Fun & Supportive Environment : From team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.

    • Job Posted by ApplicantPro

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    Administrative Assistant • Plantation, FL, USA