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Event Project Manager

Event Project Manager

PRO EM National Event ServicesPhoenix, Arizona, United States
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Job Title : Event Project Manager

Department : Operations

Status : Full Time

Job Summary :

The Event Project Manager is responsible for coordinating and managing events and long-term projects.  Also, trouble-shoot potential problems and rectify existing problems at event sites.

Responsibilities :

  • Prepare all pre-event documentation and coordinate with Sales, Operations and Clients to ensure consistent, high-level service throughout pre-event, event and post-event phases.
  • Communicate with Sales, Operations and Clients to establish needs and expectations for each project.
  • Provide internal and external End-of-Day Reports, as required.
  • Prepare post-event after action reports.
  • Recognize opportunities to maximize revenue by up-selling products and services.
  • Recognize opportunities for improvements and enhancements.  Refer all suggestions to Sales or Senior Project Manager to create outstanding events.
  • Plan and execute events that fulfill PRO EM’s objectives, as well as pre-established Client expectations.
  • Work with timelines, planning and project management will be common features of work to ensure all project deadlines are met.
  • Coordinate with asset managers to create and communicate equipment / supply needs, load lists and timelines for shipping to and from event sites, in advance for proper, timely pre-planning.
  • Recommend staffing needs to Operations Manager.
  • Work hand in hand with crew lead to ensure setup and takedown in an efficient manner.
  • Ensure quality presentation.
  • Maintain the highest level of service and exceed Clients’ expectations.
  • Provide all contract updates and changes promptly and in detail to Sales for events assigned.
  • Provide constructive feedback and possible solutions for challenges faced at the jobsite.
  • Create a positive Team atmosphere in office and on-site.
  • Ability to work in a constant state of alertness and in a safe manner.
  • Perform other duties as assigned.

Requirements :

  • Must have strong people-focused element to this role by liaising with event contributors, venues, vendors and partners.
  • Previous experience in event management.
  • Experience of working in a fast-paced, high-pressure environment.
  • Excellent oral and written communication skills.
  • Ability to handle and own multiple projects.
  • Pro-active and shows initiative.
  • Familiarity of Word and Excel.
  • Ability to work well under pressure.
  • Willingness to undertake a wide range of tasks to its end.
  • Flexibility, working on weekends and evenings.
  • Flexibility, travel to jobsites in-state and out-of-state on short notice.
  • Must have clean driving record to be covered by company insurance.
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