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Payroll Specialist II

Payroll Specialist II

McInnis Inc.Milford, CT, US
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Job Description

Job Description

McInnis Inc. is a professional Outsource Human Resource and Staffing firm specializing in, Life Science, Healthcare, Hospitality, Finance and Municipal operations management, based in Milford, CT. Our mission is to provide superior talent, cutting-edge HR services, payroll solutions, comprehensive workforce management and back-office administration for our diverse list of clients.

  • This position is onsite in Milford, CT.
  • 3+ years of progressive experience in payroll

DESCRIPTION :

We are seeking a detail-oriented and experienced Payroll Specialist II to join our growing team and support our expanding client base. This role is essential in providing comprehensive payroll support for a variety of industries, including restaurants, municipalities, and pharmaceutical clients. This individual will work primarily under the Payroll Manager and serve as a backup to the Finance Manager for internal payroll operations.

The ideal candidate is analytical, customer-service oriented, and thrives in a fast-paced, detail-driven environment. This is an onsite role based in Milford, CT, with occasional travel for bank runs or related tasks.

RESPONSIBILITIES :

  • Process payroll for 400+ employees across multiple clients and industries
  • Handle multi-state payroll including tax setups and compliance
  • Conduct advanced payroll data reconciliation, audits, and reporting
  • Manage payroll activities such as bonuses, commissions, tips, reimbursements, PTO accruals, and benefit deductions
  • Support employee onboarding, time & attendance, and data entry
  • Customize and generate payroll reports for internal and client use
  • Serve as backup support to the Finance Manager for internal payroll processes
  • Provide exceptional service to clients and employees through effective communication and problem-solving
  • Partner with cross-functional teams to ensure payroll accuracy and compliance

    • KNOWLEDGE, SKILLS, AND ABILITIES :

  • 3–5 years of complex, high-volume payroll experience
  • Experience processing payroll for 150+ employees
  • Strong understanding of payroll auditing and reconciliation
  • Proficiency in multi-state tax setups, gross pay calculation, and payroll deductions / contributions
  • Experience with time tracking and employee data systems
  • Excellent leadership, organizational, and communication skills
  • Strong attention to detail and a strategic, analytical mindset

    • REQUIRED QUALIFICATIONS :

  • Bachelor’s degree (or equivalent) in finance or a similar field is preferred.
  • Experience with external clients or multi-entity payroll processing
  • Direct experience with restaurant / hospitality payroll or operations
  • Familiarity with the following software is a plus :

    • UKG (UltiPro / Kronos) – highly preferred

  • ADP, Workday, QuickBooks

    • SALARY & BENEFITS

    Salary - $60,000 - $65,000 Depending on Experience

  • Comprehensive Health, Dental, & Vision
  • Paid Time Off
  • Sick time
  • Holidays
  • Life Insurance
  • 401k Contributions
  • Charity Matching

    • Join us in this exciting opportunity to make a meaningful impact on our clients. Apply today and become an integral part of our dynamic team!

    IND126

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    Payroll Specialist • Milford, CT, US