Accounts Assistant

Job Description

Job Description

Position Summary : We are seeking a detail-oriented, proactive Billing Specialist to lead our receivables function with precision and accountability. The ideal candidate will take full ownership of the Billing Lifecycle—from invoicing to collections—ensuring timely payments, clear communication with customers, and full compliance with trade credit insurance policies. Experience in the seed industry and familiarity with AR insurance are strongly preferred.

Location : Chualar, CA

Worker Category : Full-Time

Reports To : General Manager

Job Responsibilities :

• Monitor and manage all customer accounts for balances and aging.
• Track and maintain detailed records of past-due accounts.
• Send out payment reminders and statements ahead of due dates.
• Conduct regular follow-ups with the sales staff and customers on overdue invoices.
• Serve as the primary point of contact for billing-related customer inquiries.
• Communicate professionally and diplomatically with customers to resolve payment disputes or billing issues.
• Establish and maintain strong relationships with customer accounts payable departments.
• Generate and mail hard-copy invoices and statements as needed.
• Receive and accurately record customer payments (checks, ACH, wires).
• Prepare and process bank deposits in a timely and secure manner.
• Manage the company’s AR portfolio in accordance with the credit insurance policy.
• Monitor credit limits, overdue risk exposure, and claims filing requirements.
• Coordinate with the credit insurance company to ensure ongoing eligibility and compliance with covered accounts.

Job Expectations :

Education :

Qualifications :