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Operations Coordinator

Operations Coordinator

ResiDex SoftwareEnglewood, CO, US
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Job Description

Job Description

Description : Position Overview

We are seeking a detail-oriented and proactive Operations Coordinator to join our team at Residex Software. This multifaceted role combines finance & accounting support, human resources coordination, and office management responsibilities. The ideal candidate will be a organized professional who thrives in a dynamic environment and enjoys wearing multiple hats to support various departments across the organization.

Key Responsibilities

Finance & Accounting (30%)

  • Tax Administration : Handle new state tax setup processes and maintain compliance across multiple jurisdictions
  • Employment Verification : Process verification of employment or credentials requests for former and current staff members
  • Financial Operations : Deposit checks received in the office and manage day-to-day banking activities
  • Vendor Management : Track down W-9s and other required tax forms from vendors to ensure compliance
  • Document Management : Scan and digitize paper records to convert physical financial documents into organized digital files
  • Record Retrieval : Assist accounting staff by pulling specific files or records when requested to support financial processes

Human Resources (40%)

  • Employee Engagement : Schedule and execute employee engagement activities to foster a positive workplace culture
  • Employment Verification : Process all employment verification requests efficiently and accurately
  • Recruitment Support : Assist with various aspects of the recruitment process as needed, including candidate coordination
  • Performance Management : Coordinate the quarterly 9-box process, including preparing presentation slides to kick off each review cycle
  • Employee Documentation : Draft professional employee documentation including offer letters, promotion letters, and other HR correspondence
  • HRIS Management : Run reports from the Human Resources Information System (HRIS) to support various HR projects and initiatives
  • Personnel Files : Maintain accurate and up-to-date online employee personnel files in compliance with regulations
  • Employee Support : Answer employee inquiries related to the employee handbook and benefit plans
  • Event Planning : Plan and execute company events, meetings, and team-building activities
  • Other miscellaneous projects as needed

    • Office Management (30%)

  • Daily Operations : Oversee daily office operations and maintain a professional, welcoming work environment
  • Reception Duties : Manage front desk responsibilities including greeting visitors and answering phones professionally
  • Mail & Shipping : Handle all mail distribution and coordinate shipping / receiving activities
  • Facilities Coordination : Coordinate meeting room bookings and setup to ensure smooth operations
  • Vendor Relations : Manage relationships with building management and service vendors
  • Mail Management : Receive, sort, and distribute all office mail to appropriate departments

    • Requirements :

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    Operation Coordinator • Englewood, CO, US

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