Executive Assistant

Executive Assistant

A well-established building and construction company based in Buffalo, NY, known for delivering high-quality residential and commercial projects throughout Western New York. We are a team-oriented business that values integrity, hard work, and precision. As we continue to grow, we are seeking an experienced and highly organized Executive Assistant to support our leadership team and oversee critical financial administrative functions.

Job Description

Provide high-level administrative support to the executive team. Manage all aspects of A / P and A / R processes, including vendor invoicing, job costing, billing, and collections. Process weekly and bi-weekly payroll, including certified payroll for public projects. Maintain accurate financial records and reports for projects and company expenses. Coordinate schedules, meetings, and communications on behalf of executives. Assist in preparing budgets, proposals, and financial documentation. Liaise with vendors, subcontractors, clients, and internal departments. Ensure compliance with internal policies and construction industry regulations.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

3+ years of experience in an Executive Assistant or Office Manager role within the building and construction industry. Strong working knowledge of Accounts Payable, Accounts Receivable, and Payroll (including certified payroll). Proficiency in construction management or accounting software (e.g., QuickBooks, Procore, Sage, Foundation, or similar). Excellent organizational and time-management skills. Strong attention to detail and ability to handle confidential information with discretion. Exceptional written and verbal communication skill. Familiarity with AIA billing and lien waivers. Experience supporting job costing and budget tracking. Notary Public (a plus, but not required).

What's on Offer

Competitive salary based on experience. Health, dental, and vision insurance. Paid time off and holidays. Supportive and professional team environment. Opportunities for growth within a stable and reputable company.