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Word Processing Specialist

Word Processing Specialist

SourcePro SearchNewark, NJ, US
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Job Description

Job Description

Word Processing Specialist

Location : NJ Office (On-site) Supporting both NJ and NY

Schedule : Full-Time | MondayFriday

Classification : Non-Exempt

Salary : Market-based, depending on experience (Please indicate applicants salary requirement)

What Youll Do :

  • Produce and edit documents using Windows 10, Office 2016, Office 365, iManage, Word, Excel, PowerPoint, Microsoft Outlook, Nuance PDF Converter, Adobe Acrobat, Kofax, Best Authority, Westlaw, Lexis, and Aderant.
  • Assist with application upgrades, testing, and recommendations.
  • Convert and clean up documents; create and revise complex legal documents according to firm guidelines and formatting standards.
  • Provide user support and technical assistance via email, phone, helpdesk, and in-person.
  • Print and prepare complex legal documents.
  • Facilitate the creation and editing of Tables of Authorities and Contents using Best Authority; hyperlink with Westlaw / Lexis and apply bookmarking.
  • Transcribe dictation from analog / digital formats using BigHand.
  • File legal documents electronically (E-Filing) in both Federal and State Courts in NJ and NY.
  • Conduct in-person and virtual notarizations as needed.
  • Step in to perform department secretarial duties when required.

What Youll Bring :

  • A minimum of 5 years of legal secretarial and / or word processing experience in a law firm setting.
  • Advanced proficiency in legal software, including Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Windows 10, Office 365, and iManage.
  • Strong customer service orientation with a proactive, professional demeanor.
  • Excellent problem-solving, organizational, and interpersonal skills.
  • Ability to manage multiple tasks efficiently and meet tight deadlines.
  • Outstanding written and verbal communication skills.
  • A demonstrated ability to learn new technologies quickly and effectively support end-users.
  • Capability to work independently while being a collaborative team player.
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    Processing Specialist • Newark, NJ, US