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Business Operations Coordinator

Business Operations Coordinator

Harper Houf Peterson Righellis IncPortland, OR, US
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Job Description

Job Description

Firm Background

Founded in Portland, Oregon in 1990, Harper Houf Peterson Righellis Inc. (HHPR) is a firm of engineers, planners, landscape architects, and surveyors who provide comprehensive, integrated services for transportation facilities; site development; utility infrastructure; water resources; stormwater facilities; parks; residential, commercial, institutional, and industrial site development.

With a growing staff of over 115, we serve clients across Oregon and southwestern Washington from our offices in Portland, Salem, Bend, Eugene and Vancouver, Washington.

We Offer :

Our culture is one of dedicated individuals who take our clients’ needs seriously while having fun. We support our teammates’ aspirations and provide the opportunity to achieve professional and personal goals. We are respectful of individuals’ personal lives and strive for an efficient and effective work life balance. It is because of this our employees have distinguished us with both national and regional awards for one of the Best Firms to Work For.

What We Are Seeking :

We are currently seeking a Business Operations Coordinator to join our team in Portland, OR . The ideal candidate is a proactive, reliable, and detailed-oriented professional who will support a variety of business operations and help improve processes across multiple departments. This is an excellent opportunity for a recent business graduate eager to apply their academic background in a fast-paced, collaborative environment. In this role, you’ll contribute to project coordination, financial tracking, and cross-team communication – helping drive operational efficiency and support informed decision-making. This is a foundational position with significant potential for growth into a more senior role as the individual becomes more familiar with our people, systems, and company culture.

Responsibilities :

  • Assist with managing day-to-day business operations and internal processes.
  • Support the execution of various business initiatives involving stakeholders from different parts of the company.
  • Support the implementation of safety protocols, including scheduling and tracking training for both office and field employees.
  • Coordinate logistics and resource planning for technical field teams, including travel, equipment and scheduling.
  • Facilitate internal departmental meetings and compliance-related tracking for safety training.
  • Support the maintenance of client / vendor portals with accurate, timely information.
  • Assist in managing company vehicle fleet logistics, maintenance tracking, and compliance documentation.
  • Draft, proofread, and edit internal and external communications and documents.
  • Prioritize and manage tasks efficiently while meeting deadlines.
  • Foster positive working relationships with internal teams, clients, and vendors through respectful and clear communication.
  • Work independently and collaboratively to support team and company goals.
  • Maintain organized information systems and support internal document workflows to ensure smooth operations.
  • Coordinate internal events and engagement initiatives to support company culture and operational goals.
  • Provide occasional support for time-sensitive operational needs, including off-site logistical tasks.
  • Prioritize and manage multiple tasks efficiently while meeting deadlines.

Qualifications :

  • Bachelor’s degree in business administration, management, or related field; or 1+ years of experience in a business operations or administrative support role. Experience in the A&E industry preferred.
  • Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word); ability to learn new software platforms quickly.
  • Strong written and verbal communication skills with attention to detail.
  • Excellent organizational, multitasking, and time management abilities.
  • Reliable and punctual, with a strong work ethic and sense of accountability.
  • Valid driver’s license and willingness to complete occasional local errands.
  • Demonstrated initiative, adaptability, and a proactive approach in a dynamic work environment.
  • Ability to manage confidential information with discretion and sound judgment.
  • Collaborative and team-oriented with a service-minded approach to internal and external stakeholders.
  • Experience with safety coordination and / or employee training support is a plus but not required.

    • Our Benefits :

    We offer competitive compensation and excellent benefits which include :

  • Generous employer contributions into the 401(k), no match required to receive.
  • Company pays 100% of the premiums for health, alternative care, vision and dental for employees and dependents.
  • Company paid long term disability and life insurance
  • Paid vacation, sick and holiday time
  • Supplemental insurance benefits
  • Wellness and fitness benefits
  • Public transportation reimbursement
  • Company paid Professional license and association fees
  • Opportunity for company stock ownership
  • Employee engagement, celebrations, and events throughout the year

    • Interested?

    Please submit a resume and cover letter.

    HHPR is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

    Recruiters, please note : We do not accept agency submissions for this role. Direct applicants only

    LI-JG1

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    Coordinator • Portland, OR, US