Purchasing Assistant

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Company parties

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Purchasing Assistant

Job Summary :

Duties / Responsibilities :

• Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions.
• Scheduling and verifying purchase deliveries.
• Prepares and processes purchase orders for materials and supplies.
• Resolves grievances with vendors and suppliers.
• Maintains purchasing and recordkeeping systems.
• Provides vendor performance for order fulfillment, material back-order tracking.
• Material returns tracking.
• Coordinates all material return authorizations and verify credit memos are applied.
• Informing the sales teams about any delays / backorders or discontinuations on their orders and find crossovers or other sources as needed.
• Maintain product file with accurate pricing and information.
• Maintain product Levels
• Calling the vendor or the rep to find any possible solutions to price increases or delays or if there are replacement / crossovers for discontinued products.
• Updating notes in both the inventory and order entry modules of RFMS with information pertaining to that order.
• Verifying pricing and quantities are correct on the confirmations we receive back from vendors and updating the po with the new information, reference numbers and promise dates.
• Performs other duties as assigned.

Required Skills / Abilities :

• Excellent verbal and written communication skills, with proven negotiation skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills with the ability to effectively train others.
• Ability to prioritize tasks and to delegate them when appropriate.
• Understanding of business and management principles.
• Thorough understanding of materials and supplies used in the company.
• Proficient with Microsoft Office Suite or related software.

BENEFITS PACKAGE INCLUDES :

• Holidays
• Health, Dental, and Vision Coverage
• 401K / Company Match
• Team Building Activities