Document Control Clerk 2

Job Description

Overview

OSI Systems companies have a long history of developing innovative solutions to bring a better quality of life to the world. With more than 30 years of combined experience in the field of optoelectronics our OSI Optoelectronics (OSIO) division is a diversified manufacturer of standard and custom photodiodes and optical sensors for used in aerospace, defense, commercial and medical applications.

We are one of the largest global manufacturers of optoelectronic devices, delivering engineering design support and manufacturing capabilities that include products for use in the defense, aerospace, medical, and industrial markets, among others. We utilize our world-class manufacturing facilities in the U.S., India and Malaysia to continue to put forth excellent engineering solutions aligned with efficient manufacturing to meet high-volume production requirements.

OSI Optoelectronics is seeking a Document Control Clerk. This person will participate in the execution of the defined strategic quality plan in conjunction with Quality functional leadership. This position provides quality assurance and document control support to engineering, customers, suppliers, partners and internal functional departments and participates in continuous improvement activities in targeted areas. This position also participates in the quality assurance strategy to ensure product flow consistent with established industry standards, government regulations and customer requirements. This person will coordinate the receipt, processing and transmission of information to ensure the control and protection of quality and engineering related documents using a variety of information systems.

Responsibilities

• Preserve various files and folder structures in the electronic / hardcopy project folders, quality management systems, database, and manufacturing software; Maintaining databases such as ERP, MES, FTP, and DMS for supporting documentation and data for ensuring fast and accurate retrieval.
• Process, scan, index, distribute, file (hard and soft copies), retrieve and archive project related documentation received and maintain engineering documentation files in a timely manner.
• Ability to interpret and analyze diverse submissions and assess compliance to standards utilizing independent judgment consistently and appropriately.
• Coordinate and obtain document approvals; Interfacing with various department groups to aid with releasing and distribution of engineering and quality documentation.
• Perform administrative duties to generate documents and support departmental functions, as necessary.
• Search electronic sources, such as databases or repositories, or manual sources for information.
• Complete and incorporate documentation request utilizing various software’s to aid with document control process requests.
• Maintain training records electronically and data within the learning database software, reviewing documents / data for accuracy per internal and regulatory protocols prior to entry / filing.
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications