Administrative Assistant

Job Description

Position Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support our legal team in daily operations and billing functions. This role is ideal for someone with strong organizational skills, a professional demeanor, and a keen interest in legal administration and financial processes.

Key Responsibilities

Administrative Support

Manage calendars, schedule meetings, and coordinate appointments for attorneys.

Answer and direct phone calls, emails, and client inquiries professionally.

Prepare and file legal documents, correspondence, and reports.

Maintain and organize physical and digital legal files.

Assist with legal research and trial preparation as needed.

Order and manage office supplies and coordinate vendor services.

Billing & Financial Tasks

Assist with editing and maintaining prebills and invoice drafts.

Submit finalized invoices via email or billing software.

Track billing cycles and ensure timely submissions.

Update billing rates and client information in billing systems.

Support month-end and year-end close processes.

Communicate with clients regarding billing inquiries and resolve discrepancies.

Generate standardized and ad hoc billing reports.

Compensation :

$20 / hr to $25 / hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and / or other paid time off as provided by applicable law.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity / affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy :

Skills and Requirements

Qualifications

2+ years of administrative experience; law firm or professional services preferred.

Familiarity with legal terminology and procedures.

Experience with billing software (e.g., SurePoint, QuickBooks, or similar).

Proficiency in Microsoft Office Suite, especially Excel.

Strong attention to detail and ability to manage multiple priorities.

Excellent written and verbal communication skills.

High level of discretion and professionalism. Preferred Skills

Associate's or Bachelor's degree in Business Administration, Legal Studies, or related field.

Experience with legal billing platforms and document management systems.

Notary Public certification is a plus.