Office Assistant 2

Office Assistant

Duties Description

Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary. Operate various communication systems such as telephones and computers; and keep records of such communications. Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens. Schedule appointments and meetings using various office tools. Perform routine processing activities, including checking forms for completeness and accuracy Maintain basic financial, accounting, and / or statistical records. Prepare, process, review, and record numerical transactions and records. This activity may include : processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Enter data and information into and retrieve data and information from computerized systems. Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents. Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications. Respond to questions concerning the operation of the unit or program area. Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available.

Minimum Qualifications

Competitive Minimum Qualifications : Candidates must have permanent competitive status as an Office Assistant 2 or Office Assistant 2 (Keyboarding) and be eligible for a lateral transfer. OR Eligible to transfer via section 70.1 of Civil Service Law by having at least one year of permanent service in a qualifying title. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. For eligible 70.1 information, visit the Career Mobility Office at : http : / / careermobilityoffice.cs.ny.gov / cmo / gotit / title-search / titlesearch_action.cfm When doing this search use your current title to see the titles you can transfer to. Non-Competitive Minimum Qualifications : One year of clerical experience.

Additional Comments

APPLICATION PROCEDURE : Submit cover letter and rsum by December 17, 2025 to : Human Resources Management Office 1200 East and West Road Building 1, West Seneca Campus West Seneca, NY 14224 E-Mail : opwdd.sm.wny.bids@opwdd.ny.gov Fax : (716) 517-3715 Please reference EOA #25-738bjd in all correspondence. Do not reference the vacancy ID when responding. When submitting documents via email, Adobe PDF is preferred.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status. If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee. For CSEA positions : Local Bidding Agreements will be honored. Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms. Savings programs such as the U.S. Savings Bond and the College Savings Plan. Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses. Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs. Life insurance and Disability insurance. The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis. Thirteen (13) paid holidays each year. Thirteen (13) days of paid vacation leave initially. Five (5) days paid personal leave each year. Thirteen (13) days of paid sick leave each year (PEF / CSEA), which may carry over from year to year. Up to three (3) days professional leave each year to participate in professional development events. Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost. Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care. Participate in The NYS Employees' Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation. NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https : / / oer.ny.gov / training-and-professional-development . Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M / C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https : / / oer.ny.gov / public-service-workshops-program-pswp . OPWDD is an Equal Opportunity / Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs. All people with disabilities are encouraged to apply.