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Administrative Assistant to the Superintendent
Administrative Assistant to the SuperintendentCovington Fire Department (Kentucky) • Covington, KY, United States
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Administrative Assistant to the Superintendent

Administrative Assistant to the Superintendent

Covington Fire Department (Kentucky) • Covington, KY, United States
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Position Type :

Secretarial / Clerical / Administrative Asst. to Superintendent

Date Posted : 10 / 20 / 2025

Location :

Central Office COVINGTON INDEPENDENT PUBLIC SCHOOL DISTRICT

POSITION VACANCY

POSITION : Administrative Assistant to the Superintendent - Interim

SCHOOL / PROGRAM : Central Office

DATE POSTED : October 20, 2025

APPLICATION DEADLINE : POSITION WILL BE FILLED AS SOON AS POSSIBLE - Only for the remainder of the 2025 / 2026 school year only.

QUALIFICATIONS :

  • Any combination equivalent to : high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law, and five years of responsible and varied secretarial experience including two years of experience performing secretarial work for an administrative official.

KNOWLEDGE OF :

  • Principles, practices and procedures utilized in an administrative office.
  • District organization, operations, policies and objectives.
  • Applicable sections of Kentucky Administrative Regulations and other applicable laws.
  • Modern office practices, procedures and equipment.
  • Telephone techniques and etiquette.
  • Record-keeping techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Oral and written communication skills.
  • Interpersonal skills using tact, patience and courtesy.

    • ABILITY TO :

  • Perform highly responsible and complex secretarial and administrative assistance duties in support of the Superintendent.
  • Exercise independent judgment in assisting the Superintendent in administrative details, requiring considerable knowledge, use and interpretation of District policies and procedures.
  • Attend Board of Education meetings and take minutes.
  • Prepare minutes for meetings of the Board of Education.
  • Compile and prepare agendas for management and other meetings.
  • Read, interpret, explain and follow rules, regulations, policies and procedures.
  • Establish and maintain a variety of complex and confidential files and records.
  • Organize and oversee the work of office staff.
  • Compose effective correspondence independently.
  • Operate a variety of office equipment including computer terminal.
  • Establish and maintain cooperative and effective working relationships with others.
  • Type at an acceptable rate of speed.
  • Take and transcribe dictation at an acceptable rate of speed.
  • Analyze situations accurately and adopt an effective course of action.
  • Make arithmetic calculations with speed and accuracy.
  • Understand and work within scope of authority.
  • Meet schedules and timelines.
  • Work confidentially with discretion.

    • JOB GOAL :

  • Perform highly responsible and complex secretarial and administrative assistance duties; exercise independent judgment in assisting the Superintendent in administrative details, requiring considerable knowledge, use and interpretation of District policies and procedures; coordinate and oversee the preparation of the Board agenda; organize and oversee the work of office staff.

    • PERFORMANCE RESPONSIBILITIES :

  • Assist the Superintendent with administrative matters; interview callers, exercise considerable judgment and applying experience in making decisions; provide information in accordance with established procedures and policies; refer problems requiring technical answers to appropriate administrators.
  • Coordinate preparation of the Board of Education agenda; assure proper content, format, order and supporting documentation; confer with submitting departments as needed regarding revisions and corrections; incorporate materials into resolution form for presentation to the Board; attend Board meetings.
  • Oversee and coordinate the preparation of official minutes of Board meetings; maintain official record of the minutes.
  • Provide assistance to the Board of Education as needed, including research of policy questions and coordination of Board requests and activities; maintain subject indexes of Board actions for historical and reference purposes; maintain other records required by policy, regulations or law.
  • Maintain Superintendent's calendar; arrange for meetings of the Superintendent with various groups both within and outside the District.
  • Conduct initial interviews on the phone or in person with students, teachers and parents; answer questions, refer to appropriate staff members and schedule appointments with the Superintendent; receive and resolve complaints as appropriate or refer matters to proper personnel.
  • Screen and route the Superintendent's incoming correspondence; indicate coverage and action required; follow up to assure prompt response or action, consulting, as necessary, with legal advisors and other administrators.
  • Take and transcribe dictation including information regarding confidential matters; attend a variety of meetings and record proceedings in a prescribed manner.
  • Organize and coordinate the work of office staff; establish and revise clerical priorities in accordance with schedules and timelines; assure conformance with established procedures and standards of quality.
  • Remain current concerning issues, situations and conditions of special interest to the Superintendent and Board members.
  • Attend and participate in a variety of administrative meetings.
  • Exercise discretion in disseminating information, explaining policies and procedures and speaking as directed for the Superintendent in personal and telephone contacts and meetings.
  • Research records and obtain information from other offices and agencies as necessary to perform assigned duties.
  • Compose effective correspondence independently; reference policies, rules and regulations in preparing correspondence; review and edit material prepared by others.
  • Conduct research on problems and situations, consult with involved staff members, investigating policies and procedures and gathering background materials; prepare reports involving research as directed for use by the Superintendent.
  • Consult with District personnel and others concerning specific issues and situations.
  • Perform a variety of general secretarial duties including sorting and routing mail; receive and refer telephone calls; operate computer, copier, dictation equipment, electronic typewriter and recording machines and equipment as required.
  • Coordinate the publication of various brochures and district news. Identify activities in the schools and publicize as requested by the Superintendent.
  • Assist the Superintendent in developing and maintaining communication between district staff, community and himself / herself.
  • Report regularly to the Superintendent on any developments or problems within the district coming to his / her attention and requiring the Superintendent's awareness or action.
  • Perform related duties as assigned.

    • RESPONSIBLE TO : Superintendent

    CONTRACT : 235 days; will be adjusted for the remainder of the contract year. This position is only for the 2025 / 2026 school year.

    SALARY : $183.66 - $316.75 / daily; depending on qualifications and experience.

    APPLICATION PROCEDURE :

  • Complete the online application process at www.covington.kyschools.us
  • Please direct questions about the online application process to Aisha Payne at 859-392-1014 or aisha.payne@covington.kyschools.us.
  • For information regarding the position, contact Superintendent Mr. Alvin Garrison at alvin.garrison@covington.kyschools.us.
  • This position will be filled as soon as possible. All applications will be evaluated and screened.

    • An Equal Opportunity Employer

    53-2526-000

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