Office Manager

Job Description

Job Description

The Office Manager is responsible for overseeing the daily administrative operations of the office, ensuring efficiency and accuracy across functions including accounting support, purchasing, and shipping coordination. This role requires a highly organized, detail-oriented individual who can balance multiple responsibilities and provide reliable support to both management and operational teams.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Oversee general office operations, ensuring a well-organized and efficient work environment.
• Process purchase orders (POs), invoices, and vendor payments; assist with basic accounting tasks such as expense tracking and reconciliations.
• Coordinate shipping and receiving activities, including preparing shipping documents, scheduling pickups, and tracking deliveries.
• Maintain inventory of office and operational supplies; place orders as needed to support business continuity.
• Assist leadership with administrative tasks such as meeting coordination, report preparation, and document management.
• Serve as a liaison between internal teams and external vendors, suppliers, and service providers.
• Ensure compliance with company policies, procedures, and ethical business practices.
• Handle incoming phone calls, greet visitors, and manage general inquiries.
• Assist with the organization of company meetings, events, and other on-site activities.

QUALIFICATIONS AND EXPERIENCE :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION :

High school diploma or equivalent required. Additional coursework or certification in Office Administration, Accounting, or Business is a plus. Associate’s or Bachelor’s degree preferred.