Executive Coordinator to the Dean for Clinical and Academic Affairs

Executive Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You'll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it's an opportunity to shape the future of medicine.

Job Description

Reporting to the Dean for Clinical and Academic Affairs (DCAA) and the Director of the Office, the Executive Coordinator provides high-level administrative support to the Dean. This position requires exceptional judgment, discretion, organizational skill, and professionalism. The incumbent will manage day-to-day operations of the DCAA's office, coordinate activities across Harvard Medical School (HMS), and support programs and initiatives that advance the mission of the Office of Clinical and Academic Affairs.

The Executive Coordinator performs complex administrative and operational duties with a high degree of independence, serving as a key point of coordination and communication for the Dean's activities and priorities.

Duties and Responsibilities

Administrative :

• Provide executive-level administrative support to the Dean for Clinical and Academic Affairs, maintaining the highest standards of confidentiality and professionalism.
• Manage and coordinate the DCAA's complex calendar, including scheduling meetings, resolving conflicts, and triaging requests.
• Prepare materials and briefing documents for meetings; track and facilitate completion of related action items.
• Attend meetings as needed to take notes, compile and organize follow-up actions, and archive summary notes.
• Draft, edit, and manage communications on behalf of the Dean, including correspondence, reports, and presentations.
• Assist in compiling and editing speeches and presentations, including the creation of PowerPoint slides and performing literature or web research.
• Organize and maintain filing systems for correspondence, records, and materials; track key deliverables and deadlines.
• Prioritize competing demands, handle matters expeditiously and proactively, and follow through on tasks to successful completion.
• Serve as a trusted liaison between the Dean and internal / external stakeholders.

Coordination, Event, and Program Support :

Financial Support :

Qualifications

Basic Qualifications :

Additional Qualifications and Skills :

Additional Information

Work Format Details :

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges :

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits :

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to :

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO / Non-Discrimination Commitment Statement :

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.