Administrative Assistant

Administrative Assistant

The Utah Division of Arts & Museums (UA&M) seeks an Administrative Assistant to provide support to UA&M administration and staff in encouraging a vibrant and culturally engaged state by inspiring and connecting people and communities through Utahs arts and museums. The position is full-time, benefited, with typical work hours M-F, 9-5, and requires residency in Utah and work at the Salt Lake City office.

Principal Duties

Administrative Support

• Triage administration phone calls, mail, and email
• Provide courteous and helpful customer service to constituents and partners
• Draft correspondence, reports, documents, and other written materials
• Assist with event planning and implementation
• Manage UA&M office equipment, supplies, surplus, and office space
• Maintain UA&M digital calendars, staff lists, schedules, agendas, and minutes
• Schedule and / or coordinate appointments, meetings, facilities, meals, etc.
• Coordinate administration appointments and travel arrangements
• Perform basic accounting duties to include supply or equipment expenditures and tracking of inventory
• Manage and maintain UA&M fleet vehicles
• Serve as UA&M coordinator for Cultural Advocacy Day
• Maintain confidentiality in all aspects of the job
• Other duties as assigned

Purchasing and Travel

Ideal Candidate

The ideal candidate will be someone with the following :

About Us

UA&M enhances Utahs quality of life. Our team includes a passionate and talented group of professionals dedicated to championing cultural experiences by investing in arts and museums, offering professional development, facilitating connections, and providing direct services. UA&M core values include respect, collaboration, support, accessibility, and creativity. We are a public agency composed of the UA&M Advisory Board and a staff of 25, committed to fair opportunities and accessibility for all.