Office Specialist I

About This Role :

K- State Olathe () is seeking qualified applicants for an Office Specialist . This position will act as the first point of contact for guests, visitors, and clients; greeting and answering questions upon their arrival on campus. The Office Specialist answers incoming calls, transferring or relaying messages to the appropriate parties. Additional responsibilities include providing administrative support to team members including data entry, assembling meeting materials, and other clerical duties as required.

Responsibilities include :

• Provide administrative support for the following teams, but not limited to : Professional Development, Academic Programs, Fiscal Services, Communications and Marketing, and the Community Building Committee. Assemble packets, meeting materials, and gift bags for professional development sessions and on-campus events.Prepare name tags for event attendees.Prepare labels for files and filing systems.Assist with gathering items for presentations.Research and prepare spreadsheets of names and emails of contacts for engagement (data entry)Prepare reports with the information provided, demonstrating discretion and judgement as appropriate.Update and evaluate data for documents and spreadsheets.Organize and maintain files / records.Sort and distribute documents.Other clerical work as needed.
• Greet guests, clients, and visitors upon arrival as the first point of contact. Direct and / or escort guests and clients to proper meeting locations or individuals.Answer and forward phone calls to appropriate individuals.Take messages and relay information to proper individuals.Answer questions, distribute brochures or cards to guests and clients.Answer questions and assist internal team members.Field customer complaints or issues and forward to the appropriate parties.
• Develop working relationships with delivery, postal, and various service drivers. Handle outgoing scheduled pick-up of mail / packages.Sort and distribute internal and external mail / packages.

The Office Specialist position is full-time, non-exempt (hourly) and benefits eligible.

Why Join Us :

Kansas State University’s Olathe campus was launched in April 2011 and is the third and newest campus in the university’s system. The campus is located in Johnson County and the Greater Kansas City metro area. The campus is a strategic partner of the Johnson County Education and Research Triangle, which was created in 2008 when residents invested in the county's future by voting for a one-eighth cent sales tax. The proceeds from this tax generate more than $20 million a year to fund higher education through a unique partnership among Johnson County, the University of Kansas, and Kansas State University.

K-State Olathe provides a unique work culture that offers a variety of professional development opportunities and a community building committee to organize campus wide activities that have included social gatherings, service opportunities and team building workshops. Professional development opportunities on campus and in the community that employees regularly participate in are employee tuition assistance for academic programs, on campus lunch and learns, professional development workshops on campus, Leadership Olathe, and various regional Chamber activities.

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available

Principles of Community.

Worksite Options :

This position is required to be performed on-site. Work is performed on employer premises or designated assignment location.

What You’ll Need to Succeed :

Minimum Qualifications :

Preferred Qualifications :

Other Requirements :