Office Coordinator - Student Health & Wellness 79037

Founded in 1986, St. Charles Community College (SCC) has a reputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with a population exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative, contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute. Opening Fall 2025, the Innovation West Campus located in Wentzville features the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment. The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success, workforce advancement, and life-long learning within a global society."

SCC invites qualified candidates to apply for our full-time Office Coordinator, Student Health & Wellness .  The Office Coordinator, Student Health & Wellness, collaborates with and assists the Executive Director of Student Engagement & Title IX Student Health & Wellness Program Manager on services offered through the Student Health & Wellness Office and the campus in general and also provides administrative support to COL 101 Coordinator for scheduling.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Handles the administrations, planning, scheduling of various programs and activities on campus (drug and alcohol program, Step UP! training, stress management support group, Mental Health Expo, etc.).

ADMINISTERING / MAINTAINING :

Primary administrator for reporting system (currently Maxient) used for reporting issues involving student conduct, Title IX allegations, and academic alerts including documentation and follow-up with involved parties

Timely Care services (mental health, medical, and life coaching service)

Assists COL 101 Coordinator with scheduling and documentation

Student Handbook updates

TRIAGING STUDENTS :

Facilitating intake forms

Scheduling appointments

Making internal department / resource referrals

Assist with setting up Timely Care accounts

ADMINISTRATIVE RESPONSIBILITIES :

Ordering supplies

Updating and maintaining department website and portal pages

Maintaining departmental documentation

Assisting with department event planning

Facilitating renewal of departmental contracts

Assisting with budget management

Creating purchase orders

General administrative support.

REPORTING :

Annual Drug & Alcohol notifications

Biennial Drug and Alcohol Report

Copyright notifications

Campus Lake Apartments Student Information

NCCBP Academic Integrity Reporting in conjunction with Institution Research

Member of the Student Conduct Committee - Supports student outreach, manages and maintains electronic database (Maxient) for student conduct, early alert, academic reinstatement, student success and academic integrity cases, makes referrals to appropriate persons / agencies, reaches out and follows up with faculty / staff regarding Maxient reports.

• Confers with faculty, staff, and administration, and outside agencies / institutions, as needed.
• Updates student handbook (on a yearly basis), and any other informational pieces (as needed).
• Researches : Protocols and best practices to implement at SCC; resources that are available for SCC students; programs to start at SCC, etc.
• Works with career services manager on the 180-day graduate survey and annual job fair. Member of job fair committee.
• Updates and creates new webpages and SCC portal as needed.
• Provides background checks and enrollment verifications for FBI, college applications, employment, etc.
• Orders office supplies, brochures, pamphlets, giveaways, etc. Prepares purchase orders.
• Other duties as needed : Arranges meetings, conference registrations, budget, creates brochures and handouts for meetings, works with dean on annual plan, etc.

EDUCATION and / or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months or more related experience and / or training; or equivalent combination of education and experience. Lumens Course Management software, Datatel, Microsoft Office applications, publishing software, typing skills, marketing knowledge, customer service skills, general office procedures, and knowledge of non-credit operations preferred.

Note : Will be subject to a criminal background check.

St Charles Community College is an Equal Opportunity Employer

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