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Accounts Receivable / Accounts Payable Specialist
Accounts Receivable / Accounts Payable SpecialistPavago • Salida, CA, US
Accounts Receivable / Accounts Payable Specialist

Accounts Receivable / Accounts Payable Specialist

Pavago • Salida, CA, US
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Accounts Receivable / Accounts Payable Specialist

Position Type : Full-Time, Remote

Working Hours : U.S. client business hours

About the Role : Our client is seeking an AR / AP Specialist to manage daily accounts receivable and accounts payable operations. This role ensures timely, accurate, and compliant transaction processing across vendors, customers, and internal accounting systems. The AR / AP Specialist is essential for maintaining smooth cash flow and financial integrity, handling everything from invoice entry to collections follow-up and reconciliation.

Accounts Payable (AP)

  • Review 2050 vendor invoices per week for accuracy, coding, and approvals.
  • Enter invoices into accounting platforms.
  • Schedule payments.
  • Reconcile vendor statements and resolve discrepancies.
  • Process employee reimbursements and credit card reconciliations.

Accounts Receivable (AR)

  • Generate and send 30100 customer invoices weekly.
  • Post customer payments.
  • Maintain and monitor AR aging reports.
  • Follow up with customers on overdue accounts.
  • Record unearned revenue and adjust deferred revenue balances.

    • Reconciliation & Reporting

  • Reconcile AR and AP subledgers with the general ledger monthly.
  • Match cash disbursements and receipts to bank records.
  • Prepare weekly cash disbursement and collections reports.

    • Compliance & Controls

  • Ensure vendor / customer data is properly documented.
  • Adhere to SOX and GAAP / IFRS standards.
  • Maintain audit-ready documentation of AP / AR cycles.

    • Collaboration

  • Work with procurement on vendor set-up and terms.
  • Partner with sales teams to validate invoice data and resolve customer disputes.
  • Support month-end close with accruals and reconciliations.

    • What Makes You a Perfect Fit

  • Highly detail-oriented with low tolerance for errors.
  • Strong communicator, comfortable working with both vendors and customers.
  • Organized and efficient in managing high transaction volumes.
  • Able to balance speed with accuracy and compliance.

    • Required Experience & Skills (Minimum)

  • 2+ years of AR / AP or bookkeeping experience.
  • Proficiency in accounting systems.
  • Intermediate Excel / Google Sheets.
  • Familiarity with vendor / customer payment processes.

    • Ideal Experience & Skills

  • Multi-currency AR / AP experience.
  • Industry exposure to SaaS, real estate, manufacturing, or professional services.
  • Experience in ERP migration or AP / AR automation software.
  • Understanding of GAAP / IFRS AP / AR treatments.

    • What Does a Typical Day Look Like?

  • Own transaction processing : Enter, code, and route vendor bills for approval; create and send customer invoices; post payments and disbursements accurately and on time.
  • Maintain ledger integrity : Reconcile AR / AP subledgers to the GL; match bank activity to recorded transactions; clear exceptions and resolve discrepancies quickly.
  • Safeguard compliance : Verify vendor and customer documentation, apply correct terms and tax treatments, and maintain audit-ready records in line with GAAP / IFRS and internal controls.
  • Partner across functions : Coordinate with procurement on vendor setup and terms, with sales on invoice accuracy and disputes, and with accounting on accruals and close timelines.
  • Provide visibility : Keep aging schedules current, surface risks, and deliver concise status updates and cash-movement reports to finance leadership.
  • Continuously improve : Identify bottlenecks, recommend automation, refine SOPs, and help shorten the month-end close.

    • Essence of the role :

    Ensure cash in / cash out is processed accurately, on time, and fully documented, so leadership has clear visibility and the books close cleanly.

    Key Metrics for Success (KPIs)

  • Invoices processed with
  • AP paid within agreed terms.
  • AR collection cycle within target DSO.
  • Reconciliations completed by month-end close deadlines.
  • 100% compliance with documentation and audit requirements.

    • Interview Process

  • Initial Phone Screen
  • Video Interview with Recruiter
  • Practical Task
  • Client Interview
  • Offer & Background Verification
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    Account Receivable Specialist • Salida, CA, US

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