Executive Administrative Assistant

Position Overview

Omninet Capital is seeking a highly organized, proactive, and resourceful Executive Administrative Assistant to support the Chief Financial Officer and Senior Vice President of Operations. This role goes beyond traditional administrative tasks, someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results.

The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities.

Key Responsibilities

Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met

Manage calendars with a focus on internal and external meetings (minimal travel coordination)

Serve as a project coordinator—tracking deliverables, following up on next steps, and ensuring accountability across teams

Prepare presentations, reports, agendas, and other executive-level materials

Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment

Attend key meetings to capture notes, document action items, and drive follow-through

Monitor email communications, prioritize messages, and draft responses when needed

Handle sensitive information with the utmost discretion and professionalism

Support operational needs such as expense reporting, document organization, and light office management tasks

Qualifications

3+ years of executive administrative support or project coordination experience

Strong organizational and time-management skills with proven ability to manage multiple priorities

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

High degree of professionalism, discretion, and judgment

Positive, proactive, and collaborative approach

Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws.

All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).