Facilities Coordinator

Job Description

Salary : $58-67K, depending on experience

onsite in Scottsdale AZ

About the Role

We're hiring a proactive Facility Coordinator-someone who is highly organized, detail-oriented, and seasoned in administrative support. In this role, you'll keep our facilities running smoothly by delivering essential administrative and operational assistance to the Facilities Management team. A background in office administration, operations support, or facilities coordination is ideal, and the work suits a professional who can comfortably juggle multiple priorities in a dynamic environment.

Your Impact

As a member of our Facilities Team, you are a critical and key component in supporting daily operations within a fast-moving environment. As a Facility Coordinator, you'll support day-to-day operations and ensure a high level of service delivery by handling a wide range of administrative and coordination tasks.

What You'll Do

• Maintain organized records of departmental policies, procedures, and documentation
• Coordinate communication with clients, contractors, vendors, and internal teams
• Follow up with clients - both internal and external, to ensure service satisfaction
• Support vendor management : request quotes, track work orders, review proposals, and process invoices
• Assist with planning and coordination of vendor services and equipment repairs
• Monitor work order status and provide updates to stakeholders
• Help track departmental budgets and process billing and payments on time
• Maintain lease documentation and track lease activity
• Support the development and reporting of key performance indicators (KPIs)
• Prepare internal reports and presentations for leadership
• Assist with compliance documentation, including ISO 14001 and ISO 45001
• Keep electronic files and physical documentation organized and up-to-date
• Performs other maintenance duties as assigned by the Facilities Supervisor

Who You Are

Location : Onsite at our Scottsdale AZ HQ office 5 days a week, and on the road 30-40% of time traveling between our Phoenix site locations.

Reports to : Facilities Supervisor

What You Bring

Benefits that Benefit You

Benefits listed herein may vary depending on the nature of your employment and the location where you work

VN side :

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.