Deputy Executive Director

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $105000.00 - $115000.00

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF CONSTRUCTION PROJECT MANAGER.

The Administration for Childrens Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child juvenile justice ACS oversees detention placement and programs for youth in the community.

Division Description

The Division of Administration provides a wide range of support services throughout ACS to ensure all Divisions receive adequate and efficient support services to carry out their respective missions. The Division of Administration (Admin) employs approximately 463 public employees. Admin manages a Personnel Services (PS) Budget of approximately $29M and an Other Than Personnel Services (OTPS) Budget (OTPS) of $140M. It provides services including building maintenance real estate design construction management facilities and custodial services occupational safety and health operational support security transportation and print production.

Unit Description

Detention Construction and Building Operation oversee the day-to-day administrative and operational responsibilities of the Facilities and Skilled Trades Team at each site as well as contracted construction project management and city agency (DDC DCAS etc.) support. Detention Construction and Building Operation also is responsible for overseeing the successful comprehensive and timely execution of several construction projects and routine maintenance with varying levels of complexity resources and oversight at the state and local levels. Detention Construction and Building handle all detention related facility matters including but not limited to construction design maintenance repairs etc. and ensuring the space meets programmatic needs; partner with the Department of Design and Construction to ensure new projects are completed within applicable deadlines and within fiscal parameters. They ensure the routine repair and maintenance of ACS secure detention facilities as well as the design and development of construction projects. This includes the monitoring of skilled tradespeople and / or contractors architects engineers and all individuals who provide design services ensuring safety measures and regulations are followed and work is done completely and as expeditiously as possible. They Engage in critical analysis of current and pending projects and daily work plans keeping the team on track and on task at every level; Create and maintain impeccable records and reports as required.

What were looking for :

The Administration for Childrens Services (ACS) seeks qualified applicants for the position of Deputy Executive Director of Facilities Management. This individual will play a vital role within the Office of Construction and Building Operations (OC&BO). OC&BO manages the repairs maintenance and capital upgrades for a variety of programmatic facilities within ACSs purview. This includes two secure detention juvenile justice facilities. Owing to the children and families we serve health and safety considerations are paramount in our work.

What youll do :

The selected candidate will work under the guidance of the Assistant Commissioner and Executive Director executing tasks with a high degree of independence and discretion. Responsibilities will include managing facility repairs 24-hour emergency response overseeing maintenance and coordinating medium to large-scale projects across our office locations in the five boroughs. This includes the construction of an annex to a current secure detention facility.

Successful applicants will possess substantial experience in directing the full life-cycle of small to mid-scale construction-related projects. This includes the ability to ensure timely completion while effectively overseeing all cost controls and monitoring.

The role also involves supervisory duties over a team of skilled stationary engineers as well as direct management of various high-priority agency projects. The ideal candidate therefore will demonstrate strong leadership skills excellent project management abilities and a solid understanding of construction and facility operations.

Key responsibilities include but are not limited to :

• Oversee the inspection maintenance repair and quality assurance of all boiler heating hot water and steam equipment
• Plan and execute the annual major overhaul program for all heating equipment and scheduled inspections
• Monitor heating and cooling operations to ensure compliance with agency policies
• Conduct regular field inspections to support efficient equipment maintenance
• Supervise and deploy staff for emergencies and planned preventive maintenance activities; prepare after-action reports as needed
• Review work orders and productivity reports to identify trends and track performance
• Compile and analyze performance indicator reports and field inspection surveys to determine corrective actions for long-standing deficiencies
• Ensure front-line supervisors maintain adequate inventory of heating equipment replacement parts; establish reorder points and minimum stock levels
• Assess equipment for end-of-life cycle replacement within ACSs Capital Plan
• Ensure compliance with all regulatory agency requirements
• Serve as Acting Executive Director in the Executive Directors absence when required
• Evaluate project budgets and underwriting
• Facilitate projects from inception through contract registration
• Serve as ACS liaison to external partners including construction vendors oversight agencies consultants and government entities
• Support the issuance of Requests for Proposals (RFPs) by performing financial modeling of anticipated affordability scenarios
• Lead special projects to support time-sensitive ACS priorities
• Write and manage vendor contracts

ADDITIONAL INFORMATION :

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY :

Preferred Skills :

CONSTRUCTION PROJECT MANAGER - 34202

Qualifications :

1. A four-year high school diploma or its educational equivalent approved by a States Department of Education or a recognized accrediting organization and five years of full-time satisfactory experience managing and / or inspecting one or more construction projects which must have a total cost of at least $300000 for each of the five years of the required experience; or

2. One year of the experience as described in 1 above and a baccalaureate degree from an accredited college or university accredited by regional national professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) in engineering engineering technology architecture architectural technology landscape architecture construction construction technology or construction management; or

3. One year of the experience as described in 1 above and a valid license as a professional engineer registered architect or registered landscape architect issued by a board of examining engineers architects or landscape architects duly established and qualified pursuant to the laws of any state or territory of the United States; or

4. A four-year high school diploma or its educational equivalent approved by a States Department of Education or a recognized accrediting organization and a combination of at least two years of experience as described in 1 above and the education as described in 2 above to equal a total of five years of education and experience. Matriculation in an undergraduate college degree program as described in 2 above may be substituted for experience on the basis of 30 semester credits for one year of satisfactory full-time experience up to a maximum of three years of experience.

Note : Candidates must specify for each construction project they worked on : a description of the construction project the time period they worked on the construction project and the type of work they performed. Candidates must also specify the money allotted for the project.

Driver License Requirement : At the time of appointment to this position you must have a motor vehicle driver license valid in the State of New York. If you have moving violations license suspension or an accident record you may be disqualified. This license must be maintained for the duration of your employment.

5. For Assignment to Level II In addition to meeting the Qualification Requirements above candidates must have one additional year of satisfactory full-time experience working in Assignment Level I; or one additional year of satisfactory full-time experience as described in 1 above.

6. For Assignment to Level III in addition to meeting the Qualification Requirements for Construction Project Manager candidates must have two additional years of satisfactory full-time experience working in Construction Project Manager Assignment Level I and II; or two additional years of satisfactory full-time experience as described in question 1 above and possess a motor vehicle driver license valid in the State of New York which must be maintained for the duration of employment noting that if you have moving violations license suspension or an accident record you may be disqualified.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work : No

Employment Type : Full-time

Key Skills

Fiscal Management,Public Health,Fundraising,Management Experience,Conflict Management,Nonprofit Management,Strategic Planning,Administrative Experience,Budgeting,Leadership Experience,Public Speaking,Supervising Experience

Experience : years

Vacancy : 1