Office Manager (HVAC)

Schebler is seeking a highly organized, business-focused Office Manager to be the operational cornerstone of our busy HVAC department, serving parts of Illinois and Iowa. This key administrative role ensures the efficient flow of daily operations, providing critical support to our field technicians, project managers, and leadership.

The Office Manager is responsible for overseeing internal communications, managing billing processes, aiding in ordering of equipment, and maintaining office records. The ideal candidate is a detail-oriented communicator with proven multi-tasking ability who thrives in a fast-paced, high-volume service environment. This position is a support role with less outward facing duties.

Essential Duties and Responsibilities

• Office Administration. Manage day-to-day administrative operations.
• Maintain organized records for customer files, service orders, invoices, and vendor documents.
• Order and track office and field supplies.
• Creating internal jobs and ordering equipment for project managers.
• Review project costs and aid project managers in closing jobs.
• Pull construction permits from various cities.
• Aid construction project managers with equipment submittals.
• Aid dispatch team with include scheduling HVAC service calls and installations using dispatching software as well as communicating with commercial customers when needed.
• Serve as a backup for customers, addressing inquiries, incoming calls, requests and follow-ups
• Process work orders, invoice commercial service accounts, provide cursory review of project costs prior to closeouts.
• Support the management team and other departments to ensure accurate and timely invoices.

Travel : No travel required

Required Knowledge, Skills, and Abilities :

About our Company :

Schebler Heating and Air is a trusted partner in the HVAC industry, proudly serving our Iowa and Illinois communities with expert commercial and residential HVAC Solutions since 1895. We provide the certainty of reliable heating, cooling and air quality systems back by over a century of technical expertise and a steadfast Commitment to customer service.

Schebler is distinctive because we are 100% Employee Owned via our Employee Stock Ownership Plan (ESOP). This means every team member is an employee-owner with vested interest in the success and growth of the business.

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