Administrative Assistant

Compensation :

Ford offers on-going industry training, competitive pay and benefits including medical, dental, vision, short-term disability and life insurance, travel Per Diem, paid time off (PTO), paid holidays, 401K with matching, industry certifications and opportunities for advancement.

Description :

The Administrative Assistant provides high-level support to the Corporate Administrator, executive leadership, and the Bid Division Manager. This role requires outstanding organizational skills, attention to detail, and a proactive mindset. You'll help ensure daily operations run smoothly, legal and financial risks are minimized, and projects stay compliant and well-documented.

What You'll Do

• Provide administrative support to the Corporate Administrator and executive team
• Act as a backup to the Corporate Administrator during absences
• Coordinate meetings via Microsoft Teams, including scheduling and follow-up
• Draft, edit, and finalize reports, correspondence, legal documents, and meeting minutes
• Maintain and update corporate documents and shared files
• Conduct research on new jurisdictions, regulations, and compliance topics
• Manage special projects involving cross-functional teams
• Use Excel to track data, apply formulas, and generate reports
• Secure, organize, and maintain legal documentation for job contracts
• Ensure each job has a binding customer contract in place
• Manage timely and accurate customer change orders and track project scope changes
• Oversee licensing, insurance, billing, and lien waiver requirements
• Negotiate and finalize legal agreements for equipment and services
• Maintain a high level of confidentiality and professionalism

Qualifications :

Proven experience as an Administrative or Executive Assistant, or in a similar support role#Experience in construction, AV, or a related technical field#Associate's degree or higher in Electronics or a related discipline#Strong communication and interpersonal skills at all organizational levels#Excellent writing skills with a polished, professional tone#60+ WPM typing speed with strong attention to detail#Proficient in Microsoft Office Suiteespecially Excel, Word, Outlook, and Teams#Familiarity with safety standards and OSHA regulations#Organized, tech-savvy, self-motivated, and able to handle competing priorities