Residences Liaison

Description

POSITION SUMMARY

Provide administrative support for Director of Residences and / or Residence Managers. Document and communicate all requests / complaints to the Director of Residences / Residences Manager. Serve as primary point-of-contact for all Residence owners. Generate and implement newsletters and marketing programs. Attend Board of Directors meetings and put sign in sheet and all pertinent documents in place for the meeting. Prepare Owners Manual and schedule the welcome meeting with the Director of Residences. Maintain Owners files to The Ritz-Carlton standards. Maintain accuracy of all legal state statutes and governing documents. Check that meeting notices and agendas are in place and posted on time. Maintain the Board binders. Assist with the Residence owners engagement survey. Notify Residence owners of matters regarding the Association. Maintain a Task Calendar and the operations plan. Collect the maintenance dues and implement in the system. Assist other employees to maintain proper coverage and prompt Residence owners and guest service. Participate in meetings regarding Quality Assurance audit and Operational Excellence. Coordinate Residence owners requests regarding move-in / out vendors decorators realtors etc. including all requirements (e.g. signed service agreement liability waivers detailed work order proof of insurance certifications etc.). Prepare letters memos and other documents using word processing spreadsheet database or presentation software. Take and distribute meeting minutes to appropriate individuals. Create and maintain computer- and paper-based filing and organization systems for records reports documents etc. Enter and retrieve information contained in computer databases using a keyboard mouse or trackball to update records files payroll and answer inquiries. Operate standard office equipment other than computers such as telephone typewriter fax photocopier calculator and electronic peripherals.

Follow all company policies and procedures ensure uniform and personal appearances are clean and professional maintain confidentiality of proprietary information and protect company assets. Develop and maintain positive working relationships with others support team to reach common goals and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language and answer telephones using appropriate etiquette. Welcome and acknowledge all Residence owners and guests according to company standards anticipate and address service needs assist individuals with disabilities and thank Residence owners and guests with genuine appreciation. Move lift carry push pull and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested.

At Marriott International we are dedicated to being an equal opportunity employer welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and greatest strength lies in the rich blend of culture talent and experiences of our associates. We are committed to non-discrimination on any protected basis including disability veteran status or other basis protected by applicable law.

Key Skills

Presentation Skills,Time Management,Clinical Research,Communication skills,GCP,Infusion Experience,Managed Care,Hospice Care,Conflict Management,Clinical Trials,Research Experience,Home Care

Employment Type : Full-Time

Department / Functional Area : Administration

Experience : years

Vacancy : 1